Executive Assistant

• Provide proactive administrative and operational support to the leadership team and broader organization.
• Manage complex calendars, including scheduling internal and external meetings, interviews, and cross-functional calls, while anticipating potential conflicts and priorities.
• Prepare agendas, develop presentation materials, and ensure participants are fully briefed and prepared for meetings.
• Attend select meetings to capture key action items, track deliverables, and ensure timely completion of follow-up tasks.
• Provide daily recaps and meeting summaries to maintain clarity, alignment, and accountability.
• Coordinate meeting and event logistics such as scheduling, communications, presentations, and post-meeting follow-up.
• Maintain effective internal communication channels and serve as a liaison between leadership, staff, and external partners.
• Plan and manage all domestic and international travel arrangements for staff, including flights, accommodations, ground transportation, and detailed itineraries.
• Coordinate registration, logistics, and materials for conferences, speaking engagements, and external events.
• Manage travel-related correspondence, approvals, and expense reporting to ensure timely processing and compliance.
• Anticipate travel needs, proactively identify potential issues, and implement solutions to ensure smooth and seamless execution.
• Serve as the primary point of contact for vendors and partners related to travel and event logistics.
• Lead the planning and execution of leadership meetings, team offsites, retreats, virtual events, partner meetings, and team-building activities.
• Coordinate all event logistics, including venue selection, catering, materials, technology support, and vendor management.
• Develop and manage event timelines, budgets, and schedules to ensure smooth execution and adherence to organizational goals.
• Handle post-event follow-up, including communications, feedback collection, and documentation of key outcomes.
• Anticipate potential issues and proactively implement solutions to ensure events run seamlessly.
• Oversee general administrative processes to ensure smooth daily operations across teams and functions.
• Support new hire onboarding, including account setup, access permissions, workspace logistics, and orientation coordination.
• Coordinate team recognition programs, gifts, and special initiatives to foster a positive workplace culture.
• Maintain organized records and documentation across shared systems (e.g., Google Drive, Asana, Confluence) to ensure accessibility and compliance.
• Track key organizational initiatives and projects, monitoring milestones and deliverables to ensure timely completion.
• Facilitate cross-functional coordination to support project execution and information flow between teams.
• Identify opportunities to streamline workflows and implement process improvements that enhance operational efficiency.

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant, International Experience Required