FirstPrinciples Holding Company

Executive Assistant

• Provide proactive administrative and operational support to the leadership team and broader organization.
• Manage complex calendars, including scheduling internal and external meetings, interviews, and cross-functional calls, while anticipating potential conflicts and priorities.
• Prepare agendas, develop presentation materials, and ensure participants are fully briefed and prepared for meetings.
• Attend select meetings to capture key action items, track deliverables, and ensure timely completion of follow-up tasks.
• Provide daily recaps and meeting summaries to maintain clarity, alignment, and accountability.
• Coordinate meeting and event logistics such as scheduling, communications, presentations, and post-meeting follow-up.
• Maintain effective internal communication channels and serve as a liaison between leadership, staff, and external partners.
• Plan and manage all domestic and international travel arrangements for staff, including flights, accommodations, ground transportation, and detailed itineraries.
• Coordinate registration, logistics, and materials for conferences, speaking engagements, and external events.
• Manage travel-related correspondence, approvals, and expense reporting to ensure timely processing and compliance.
• Anticipate travel needs, proactively identify potential issues, and implement solutions to ensure smooth and seamless execution.
• Serve as the primary point of contact for vendors and partners related to travel and event logistics.
• Lead the planning and execution of leadership meetings, team offsites, retreats, virtual events, partner meetings, and team-building activities.
• Coordinate all event logistics, including venue selection, catering, materials, technology support, and vendor management.
• Develop and manage event timelines, budgets, and schedules to ensure smooth execution and adherence to organizational goals.
• Handle post-event follow-up, including communications, feedback collection, and documentation of key outcomes.
• Anticipate potential issues and proactively implement solutions to ensure events run seamlessly.
• Oversee general administrative processes to ensure smooth daily operations across teams and functions.
• Support new hire onboarding, including account setup, access permissions, workspace logistics, and orientation coordination.
• Coordinate team recognition programs, gifts, and special initiatives to foster a positive workplace culture.
• Maintain organized records and documentation across shared systems (e.g., Google Drive, Asana, Confluence) to ensure accessibility and compliance.
• Track key organizational initiatives and projects, monitoring milestones and deliverables to ensure timely completion.
• Facilitate cross-functional coordination to support project execution and information flow between teams.
• Identify opportunities to streamline workflows and implement process improvements that enhance operational efficiency.

DevOps Engineer

• Architect, automate, and scale the infrastructure for large-scale model training and research workflows.
• Design and run large-scale pre-training experiments for both dense and MoE architectures.
• Architect hybrid infrastructure solutions that span cloud and on-premises HPC environments.
• Automate configuration management and drift detection using tools like Ansible, Salt, or Chef.
• Build systems that reduce operational toil and establish guardrails for researchers.
• Build and own comprehensive CI/CD pipelines for training workflows, evaluation jobs, internal tools, and services with rollback capabilities.
• Develop tooling for developer workflows including reproducible builds, ephemeral environments, secrets management, and cluster resource allocation.
• Create self-service infrastructure patterns that empower researchers and engineers.
• Design infrastructure that accelerates experimentation while maintaining reliability and reproducibility.
• Manage and extend HPC environments including GPU clusters, InfiniBand networks, job schedulers (Slurm/Kubernetes hybrid), and container orchestration.
• Operate containerized and scheduled workloads efficiently across Docker, Kubernetes, and Slurm environments.
• Optimize cluster scheduling and resource allocation for high-performance GPU workloads.
• Debug GPU driver quirks, Slurm job issues, and InfiniBand networking hiccups.
• Implement comprehensive monitoring, logging, and alerting across all infrastructure layers.
• Establish SLOs/SLIs for infrastructure reliability and create observability dashboards for long-horizon training runs.
• Build observability stacks for system health and job-level performance.
• Proactively detect and resolve infrastructure issues before they impact research workflows.
• Implement and manage secrets management and identity security solutions.
• Champion security best practices, IAM policies, and compliance standards.
• Document best practices, create runbooks, and evangelize DevOps culture across the organization.
• Mentor teammates on infrastructure patterns, automation techniques, and operational excellence.

Member of Technical Staff – DevOps, Infrastructure Engineering

Engineer

• Develop and lead end-to-end pre-training of large language models on GPU clusters.
• Combine deep engineering expertise with research intuition.
• Build data pipelines and perform distributed training at scale.
• Make informed decisions about microbatch and global batch configurations.
• Provide strategic insights to the executive team on financial implications.
• Design capital allocation frameworks for sustainability.
• Operate distributed training infrastructure using modern techniques.
• Write production-grade PyTorch and Triton/CUDA kernels when required.
• Lead cross-functional efforts and mentor engineers.

Member of Technical Staff, Training Engineer – Large Scale Foundation Models

Manager

• Research and identify high-potential funding prospects including HNW/UHNW individuals, family offices, science foundations, and institutional donors.
• Build and maintain a robust pipeline of qualified prospects with clear stages and next steps.
• Track all donor interactions, meetings, and progress in CRM systems (Salesforce & Asana).
• Execute outreach campaigns to engage new prospects and generate funding conversation.
• Personally manage relationships with a portfolio of donors and institutional funders.
• Conduct discovery meetings to understand donor interests and align them with FirstPrinciples' mission.
• Schedule and facilitate donor meetings, product demos and engagement opportunities.
• Develop tailored cultivation strategies for each prospect based on their interests and capacity.
• Lead funding conversations from initial contact through commitment and closing.
• Create compelling funding proposals and pitch materials customized to each prospect.
• Structure and negotiate gift terms, agreements & commitments that align donor incentives with FirstPrinciples’ mission to accelerate scientific discovery.
• Maintain ongoing stewardship relationships with donors post-commitment.
• Develop impact reports showing how donor contributions directly accelerate specific scientific discoveries.
• Research foundation and government funding opportunities aligned with FirstPrinciples' work.
• Write and submit grant applications to foundations, research institutions, and government agencies.
• Respond to requests for proposals (RFPs) and funding competitions.
• Manage grant reporting requirements and funder communication.
• Work closely with FirstPrinciples' leadership to communicate scientific progress and impact to funders.
• Translate complex scientific concepts into compelling narratives for diverse audiences.
• Collaborate with the team to create impact reports, donor updates, and presentation materials.
• Support donor events, fundraising campaigns, and special initiatives as needed.

Executive Assistant

Member of Technical Staff – DevOps, Infrastructure Engineering

Member of Technical Staff, Training Engineer – Large Scale Foundation Models

Development Manager