FIRST

Events Administration Coordinator

FIRST

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $45,000 - $48,000 per year

Job Level

Junior

About the role

  • The Events Administration Coordinator supports the operational, financial, and administrative functions of an embedded events team within a client account.
  • This role bridges event delivery and financial coordination, ensuring the smooth execution of vendor onboarding, invoice management, payment tracking, reporting, and team operations.
  • The Coordinator plays a key part in maintaining process accuracy and compliance across client systems and spend management platforms, while also assisting with day-to-day event and project logistics, as required.

Requirements

  • 1-3 years of relevant experience
  • Bachelor's Degree preferred
  • Proficient with Microsoft Office applications such as Excel and PowerPoint
  • Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
  • Highly motivated, able to work independently and exhibit strong work ethic
  • Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
  • Excellent oral and written communication skills
  • Creative problem solver, resourceful, and a team player
  • Ability to manage multiple projects simultaneously, prioritize workloads and maintain attention to detail
  • Calm and flexible approach to handling the pressure and stress of ever-changing demands
  • Ambitious, proactive and flexible when dealing with ever-changing situations
  • Demonstrated ability to collaborate with colleagues at all levels.
Benefits
  • Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
  • 401 (k)
  • Five Flexible Spending Accounts Options
  • Generous Paid Time Off Allowance
  • Employee Assistance Program (EAP)
  • Life, Disability & Pet Coverages
  • Wellness Stipend
  • Mobile Phone Allowance
  • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
  • Aura Identity Theft Protection
  • Discretionary Bonus Structure
  • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event deliveryfinancial coordinationvendor onboardinginvoice managementpayment trackingreportingprocess accuracycompliancespend management
Soft Skills
highly organizedtime managementattention to detailrelationship buildingoral communicationwritten communicationproblem solvingresourcefulnessteam playerflexibility
Certifications
Bachelor's Degree