FIRST

Associate Project Manager

FIRST

full-time

Posted on:

Location Type: Remote

Location: Florida • North Carolina • United States

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Salary

💰 $50,000 - $70,000 per year

About the role

  • Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person
  • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
  • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
  • Sourcing, negotiating and managing site selections, contract management for venues and suppliers
  • Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
  • Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
  • Travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
  • Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
  • Co-plan with colleagues and the client on larger scale programs; strong team player
  • Share knowledge of best practices, new suppliers, services and venues
  • Deepen relations with existing clients and maximize on all opportunities to generate new business

Requirements

  • 2 – 4 years’ event management experience, preferably in a corporate or financial environment
  • Bachelor’s Degree preferred
  • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
  • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
  • Virtual event experience preferred – Webex and Zoom experience a plus
  • Leadership/influencing/negotiation and decision-making skills
  • Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
  • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
  • Strong client management skills
  • Strong oral and written communication skills
  • Ambitious, proactive and highly organized
  • Willing to travel to various locations for site-visits and on-site management of events
  • Experience working with large and complex databases preferred, Cvent experience preferred
  • Proficient with Microsoft Office
  • Knowledge of venues and suppliers in key US cities.
Benefits
  • Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
  • 401 (k)
  • Five Flexible Spending Accounts Options
  • Generous Paid Time Off Allowance
  • Employee Assistance Program (EAP)
  • Life, Disability & Pet Coverages
  • Wellness Stipend
  • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
  • Aura Identity Theft Protection
  • Discretionary Bonus Structure
  • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event managementproject managementbudget managementcontract managementvendor managementdatabase managementfinancial reportinglogistics coordinationtimeline creationnegotiation
Soft skills
leadershipcommunicationcustomer focusteam playerresourcefulnessproactivityadaptabilitycreativityproblem-solvingtime management
Certifications
Bachelor's Degree