FIRST

Senior Project Manager, Portfolio Specialist

FIRST

full-time

Posted on:

Location Type: Remote

Location: Remote • California, Connecticut, Illinois, Massachusetts, New Jersey, New York • 🇺🇸 United States

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Salary

💰 $75,000 - $120,000 per year

Job Level

Senior

About the role

  • The Senior Project Manager, Portfolio Specialist will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions.
  • This position will lead and support virtual, in-person, and hybrid events, including but not limited to internal programs, client-facing events (including conferences), hospitality, thought leadership, sporting, and cultural programs.
  • As a Subject Matter Expert (SME) in a specific line of business or event type, the Portfolio Specialist provides consultative guidance and hands-on support to ensure the successful design, execution, and delivery of events.
  • Collaborating with cross-functional teams, this seasoned professional drives innovation, efficiency, and alignment with client goals.
  • There is a requirement for on-site events to travel domestically or abroad as required.

Requirements

  • 8-10+ years’ event coordination experience, in a corporate or financial services environment
  • Advanced experience of events, conferences, meetings and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events
  • Extensive experience in working with and managing senior clients
  • Advanced project management skills, including: budget creation, management and reconciliation
  • People management experience preferred, but not required
  • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
  • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
  • Virtual event experience is a plus
  • Proven ability to mentor team members, development operations, organisational systems and processes
  • Proven ability to think innovatively to bring events/programs to fruition
  • Leadership/influencing/negotiation and decision-making skills
  • Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
  • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever-changing demands and different client work styles
  • Strong client management skills
  • Strong oral and written communication skills
  • Ambitious, proactive and highly organised
  • Willing to travel to various locations for site visits and on-site management of events
  • Experience working with large and complex databases preferred, Cvent experience preferred
  • Proficient with Microsoft Office
  • Knowledge of venues and suppliers in key US cities.
Benefits
  • Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
  • 401 (k)
  • Five Flexible Spending Accounts Options
  • Generous Paid Time Off Allowance
  • Employee Assistance Program (EAP)
  • Life, Disability & Pet Coverages
  • Wellness Stipend
  • Mobile Phone Allowance
  • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
  • Aura Identity Theft Protection
  • Discretionary Bonus Structure
  • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
event coordinationproject managementbudget managementproduction managementclient managementmentoringdatabase managementvirtual event managementmulti-day event planningC-level executive event planning
Soft skills
leadershipnegotiationdecision-makingcustomer focuscommunicationorganizational skillsinnovative thinkingproactivityresourcefulnessability to work under pressure