First Due

Event Coordinator

First Due

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • provide end-to-end management of select events
  • assist with registration, booth reservations, and coordination of event deliverables
  • support the creation and maintenance of event briefs
  • offer support to select National trade shows and internal events
  • manage event logistics, including ordering of booth assets and materials
  • coordinate shipping timelines, tracking, and on-site delivery of event assets
  • secure event services (Wi-Fi, electricity, carpet, furniture or booth add-ons)
  • coordinate event travel invitations in Navan travel platform
  • support travel bookings and attendee coordination, as assigned
  • maintain detailed CRM records and data collection
  • manage shared Events inbox, including tagging, routing, and task follow-up
  • maintain event calendars, internal documentation, and post-event notes
  • provide onsite support for 1–2 trade shows annually and the Annual User Conference (Unify)
  • collaborate cross-functionally with Marketing, Sales, Client Success, and Social Media teams as needed

Requirements

  • 2+ years of experience in event coordination, marketing operations, or project coordination (preferred but not required)
  • Strong organizational and project management skills
  • Excellent written and verbal communication abilities
  • High attention to detail and ability to manage multiple deadlines
  • Comfortable working independently while collaborating with a leadership and/or stakeholders
  • Willingness to travel occasionally (1–2 events per year)
  • Proficiency or willingness to learn: Microsoft Suite, Zoho, AirTable, Notion
  • Experience with CRM systems and inventory tracking tools is a plus
  • All applicants must be authorized to work for any US employer in the United States
  • Locality Media Inc. is unable to sponsor or transition sponsorship ownership of employment visas at this time
  • Hiring is contingent upon candidates successfully passing a criminal background check.
Benefits
  • competitive pay
  • medical, dental, and vision coverage
  • FSA/HSA
  • 401(k)
  • flexible PTO
  • fully remote workplace
  • technology stipend
  • opportunities for advancement
  • other benefits and perks that sets our team apart
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event coordinationproject managementCRM systemsinventory tracking
Soft Skills
organizational skillscommunication skillsattention to detailability to manage multiple deadlinescollaboration