Administrative Assistant, Finance, Corporate Finance, Legal

First Circle

Administrative Assistant providing operational support across Finance, Corporate Finance, and Legal teams at a leading FinTech in the Philippines. Involves managing documents, coordination, and errands.

Posted 5/21/2026full-timeTaguig • 🇵🇭 PhilippinesJunior💰 ₱20,000 - ₱30,000 per monthWebsite

About the role

Key responsibilities & impact

Accurately prepare, encode, and submit internal and external forms (government filings, regulatory documents, corporate forms, legal templates)
Organize and maintain both physical and digital filing systems across Finance, Corporate Finance, and Legal departments
Track deadlines for document submissions and ensure timely compliance
Assist in the preparation and binding of board packages, contracts, and legal documents
Run errands including courier pick-ups and drop-offs, bank visits, government agency filings (SEC, BIR, LGU, etc.), and notarization
Coordinate messenger and logistics schedules to ensure timely delivery of documents and parcels
Mobilize resources and personnel as needed to support urgent departmental requirements
Accompany or represent department representatives in routine external transactions
Manage calendars, schedule meetings, and coordinate appointments across teams
Prepare meeting minutes, correspondence, and internal memos
Assist in tracking invoices, reimbursements, and petty cash disbursements
Liaise with external parties such as banks, law firms, government agencies, and service providers
Monitor and replenish office supplies and administrative materials
Support onboarding coordination for new team members when required

Requirements

What you’ll need

1-3 years of administrative experience, preferably within a finance, corporate, or legal environment. Prior exposure to government agencies (BIR, SEC, LGU) or financial institutions is an advantage.
Maintains a high level of accuracy and keen attention to detail, particularly when managing document handling, data entry, and sensitive information with the utmost discretion and professionalism.
Demonstrates strong organizational and time management skills, with a proven ability to juggle multiple tasks, adapt to shifting priorities, and efficiently handle field work, errands, and external coordination as needed.
Fully proficient in essential workplace technology, including Microsoft Office applications (Word, Excel, Outlook) and Google Workspace utilities.
Possesses excellent written and verbal communication abilities, ensuring clear, professional, and effective interaction across all channels.
Exhibits the flexibility to work highly effectively both independently as a self-starter and cooperatively as a collaborative team player.

Benefits

Comp & perks

HMO coverage from month one
Free catered lunches
Monthly fitness, transportation, and accommodation allowance
Join a team with a deeply collaborative culture! Learn more here: https://www.firstcircle.ph/careers

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document handlingdata entryregulatory complianceinvoice trackingpetty cash managementboard package preparationlegal document preparationsensitive information managementerrand coordinationexternal transaction representation

Soft Skills

attention to detailorganizational skillstime managementadaptabilitycommunication skillsprofessionalismself-starterteam collaborationmultitaskingdiscretion