Finlex

Office Manager

Finlex

full-time

Posted on:

Location Type: Hybrid

Location: Frankfurt • Germany

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Tech Stack

Cyber Security

About the role

  • You will take responsibility for general office organization and administration.
  • This includes organizing maintenance and repairs, maintaining the premises, preparing meeting rooms, managing office insurance, handling incoming and outgoing mail, etc.
  • You will handle ordering and managing office and work supplies, equipment, and related items.
  • You will organize and book business travel for our employees in accordance with our Travel Policy and assist them with any issues or questions.
  • You will support new colleagues during onboarding and ensure professional offboarding.
  • This involves setting up equipment together with our service provider, handing over equipment, and conducting onboarding sessions to introduce our office IT.
  • You will assist with planning and executing internal and external events, both online and in person.
  • You will coordinate and manage our external partners in IT infrastructure, cyber security, cleaning, facility management, etc., acting as their internal contact person.
  • You will keep track of our software and system licenses and ensure cost-efficient allocation.
  • You will ensure that our workspaces are safe and compliant with regulations.
  • You will support the management and administration of our vehicle fleet, including communication with leasing providers, vehicle handovers, etc.
  • As a reliable and service-oriented point of contact, you will assist employees with matters related to your area of responsibility, such as distribution of office supplies and equipment, orders, and similar tasks.

Requirements

  • Independent and structured working style combined with absolute reliability
  • Very high degree of ownership and personal responsibility
  • Strong organizational skills and confident communication abilities
  • Keen eye for process optimization and continuous improvement of workflows
  • Service-oriented mindset with a strong focus on problem solving
  • Affinity for technology and IT and confident use of Microsoft Office (especially Teams, Outlook, SharePoint, Excel, etc.)
  • Completed commercial vocational training or a comparable university degree
  • Very good written and spoken German and good English skills
Benefits
  • Attractive compensation package, usually with a permanent employment contract
  • Solid coverage with a company-funded occupational pension (bAV)
  • 30 days of annual leave
  • 2 additional days off at Christmas (24.12.) and New Year’s Eve (31.12.)
  • Flexible working on-site, from home, or remotely
  • Flexible working hours tailored to individual needs
  • Individual development opportunities
  • Annual training budget
  • Diverse and needs-based training options
  • Top equipment at the office, in the home office, and on the go
  • One-time budget to set up your personal home office
  • Modern and ergonomically furnished offices in Frankfurt am Main, Berlin, Maxdorf, Düsseldorf, Essen, and Vienna
  • Hot and cold drinks, fruit and snacks in our offices for your wellbeing
  • “Pluxee” card with a monthly credit
  • Monthly subsidies for the “Lease a Bike” program
  • Attractive employee discounts via “Corporate Benefits”
  • Regular get-togethers and team events
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
office organizationadministrationprocess optimizationworkflow improvementIT infrastructure managementcyber security managementfacility managementvehicle fleet administration
Soft Skills
independent workingstructured workingreliabilityownershiporganizational skillscommunication abilitiesproblem solvingservice-oriented mindset
Certifications
commercial vocational traininguniversity degree