Manager, Portfolio Administration

Fiera Capital

Manager overseeing Portfolio Administration operations supporting investment strategies at Fiera Capital. Leading a collaborative team and ensuring accurate investment accounting data through IBOR.

Posted 8/1/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$110,000 - CA$130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Portfolio Administration and Reconciliation, with a strong focus on cash management, operational excellence, and team leadership. Proficient in managing relationships with custodians and counterparties while ensuring compliance with industry standards and regulatory requirements.

Highest-signal resume keywords

Portfolio AdministrationCash ReconciliationInvestment Operations ManagementAnalytical Problem SolvingFrench Language Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Portfolio AdministrationCash ReconciliationInvestment OperationsOperational Metrics MonitoringReconciliation Exception ResolutionTransaction ProcessingCross-Functional Project ManagementFinancial AnalysisRegulatory ComplianceClient Due Diligence

Soft Skills

LeadershipCommunicationCollaborationCoachingContinuous Improvement

Industry Keywords

Asset ManagementIBORCustodiansCounterpartiesService Level AgreementsOperational ReadinessInvestment ManagersForeign Currency BalancesPerformance MetricsClient Satisfaction

About the role

Key responsibilities & impact

Lead a team of Portfolio Administration analysts responsible for cash administration and reconciliation activities across various asset classes
Ensure cash, transaction, and position information maintained in the IBOR is complete, accurate, and available within established operational timelines
Oversee the daily reconciliation of cash, transactions, and positions with custodians and other counterparties
Review daily cash availability and projections, including foreign currency balances, for accuracy before they are provided to portfolio managers and traders
Oversee the investigation and resolution of material, aged, and recurring reconciliation exceptions, working with internal teams and external counterparties to address underlying causes
Ensure transactions are accurately and promptly reflected in the IBOR
Oversee key Portfolio Administration controls are completed within established timelines, with appropriate evidence of review and management sign-off, and provide required support to internal and external auditors
Oversee key vendors and service providers, including service quality, issue resolution, and adherence to established service levels and governance requirements
Monitor operational metrics, reconciliation trends, and service-provider performance to identify risks and improvement opportunities
Build a high-performing team by establishing clear priorities, responsibilities, and performance expectations
Coach and develop team members, supporting their technical knowledge, professional growth, and participation in strategic initiatives
Manage workload allocation, cross-training, and backup coverage while promoting accountability, collaboration, and continuous improvement
Lead by example and advocate for the team by ensuring priorities, resource needs, and operational risks are clearly communicated
Empower team members to contribute to high-profile projects that support their development and improve the effectiveness of the function
Represent Portfolio Administration in system implementations, and material process changes, including requirements definition, testing, and operational readiness
Stay current on industry and regulatory trends and the evolving needs of our clients and partners
Maintain strong relationships with distribution, investment and operations teams to ensure client satisfaction and trust
Respond to client due diligence questionnaires and prospect RFPs

Requirements

What you’ll need

A bachelor’s degree in finance, accounting, economics, business administration, or a related field, or equivalent work experience
5–7+ years of portfolio administration and reconciliation experience in asset management, including 3+ years managing Investment Operations professionals
Strong understanding of how investment managers operate and engage with counterparties and custodians
Highly organized, methodical, and meticulous
Strong analytical skills, with experience resolving operational issues and solving problems effectively
Excellent communication and presentation skills, including the ability to explain complex concepts clearly to stakeholders at all levels
Experience leading cross-functional projects or product management initiatives and developing operational solutions is an asset
Ability to collaborate effectively in a global, dynamic, cross-functional environment and build strong relationships
High degree of integrity and professionalism
Initiative-taking, with a continuous improvement mindset
French language proficiency is required for candidates based in Montreal.

Benefits

Comp & perks

Competitive compensation and benefits packages
Wellness programs
Professional development opportunities
Collaborative culture
Inclusive and trusting work environment