Recruitment Program Assistant

FHI 360

Administrative assistant supporting FHI 360’s MENA scholarship recruitment and applicant operations. Coordinating databases, travel, events, expenses, and project documentation.

Posted 8/19/2026full-timeRemote • District of Columbia • 🇺🇸 United StatesSenior💰 $48,000 - $55,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative skills, with proficiency in Microsoft Office Suite, databases, and project management tools. Capable of supporting recruitment processes, managing logistics, and producing project materials while adhering to deadlines and maintaining attention to detail.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyDatabase ManagementProject CoordinationFluent EnglishOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportTechnical Data CollectionReport DraftingExpense TrackingBudget Interpretation

Soft Skills

Strong Communication SkillsInterpersonal CompetenciesProblem SolvingFlexibilityTeam Collaboration

Tools & Technologies

WordPressQualtricsFormAssemblyTracking ToolsDocument Sharing Sites

Industry Keywords

Non-Governmental OrganizationInternational EducationProject ManagementStakeholder CommunicationLogistics Support

Tech Stack

Tools & technologies

WordPress

About the role

Key responsibilities & impact

Provide day-to-day administrative support for Tomorrow’s Leaders Recruitment and the recruitment/application process
Coordinate procurement and track expenses
Use databases to track and sort applicants and produce reports
Maintain project data and files using tracking tools and documentation protocols, including PII protection
Support standardized testing logistics, per diem issuance, travel, hotels, transportation, and visa arrangements
Produce project materials, pre-departure orientation training materials, and administrative documents
Assist with virtual program logistics
Manage calendars, scheduling, expenses, meetings, notes, memos, project files, and filing systems
Plan project meetings, including rooms, catering, and materials
Support events, conferences, and workshops, including invitations and procurement
Manage electronic files, document-sharing sites, storage, and archiving
Support communications, stakeholder folders, materials inventory, and distribution lists
Support staff and consultant travel, expense authorizations, approvals, tickets, advances, and expense reporting
Collect information for reports, assist with report drafts, and track reporting deadlines
Assist with technical data collection, review, and basic analysis
Support development and dissemination of project tools, materials, reports, papers, and interventions
Conduct supervised searches of published literature, mobile software sites, and blogs
Provide technical administrative support for workplan preparation and finalization
Process invoices, payment packages, consultant agreement packages, reimbursements, and purchase orders
Read and interpret budgets and help track cost information

Requirements

What you’ll need

Associate degree required; bachelor's degree preferred
0–2 years of relevant administrative experience supporting projects and/or a technical practice area
Prior experience in a non-governmental organization preferred
Fluency in Arabic preferred and French ability a plus
Fluent English required; fluent host-country language as appropriate
Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy
Ability to work independently and as a team member, take initiative, meet deadlines, and be flexible
Strong computer skills, including databases
Familiarity with WordPress, Qualtrics, and FormAssembly
Proficiency in Microsoft Excel and database knowledge
Demonstrated proficiency with Microsoft Office Suite
Strong oral and written communication skills and professionalism in written correspondence
Strong interpersonal and cross-cultural competencies and interest in international education
Ability to problem solve and recommend corrective action
Ability to adhere to project deadlines and attention to detail
Appropriate screening checks, including reference, criminal record, and terrorism finance checks
Must sign FHI 360's code of conduct
Ability to spend long hours looking at a computer screen and performing repetitive keyboard work
Ability to sit and stand for extended periods
Ability to lift/move up to 5 lbs.

Benefits

Comp & perks

FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account
18 days of paid vacation per year for full-time US-based staff
12 sick days per year for full-time US-based staff
11 holidays per year for full-time US-based staff
Competitive benefits package
Professional development
Policies and programs that support a healthy work/life balance
Equal opportunity employment
Safeguarding and employee welfare commitments