Procurement Associate III
FHI 360
full-time
Posted on:
Location Type: Remote
Location: North Carolina • Washington • United States
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Salary
💰 $85,000 - $105,000 per year
About the role
- Supports the procurement of commercial goods and professional services for FHI 360.
- Creates and processes purchase orders following established procurement policies and procedures.
- Assists with monitoring costs and vendor performance to ensure timely receipt.
- Coordinates procurement activities with other departments.
- Contributes to process improvements for procurement efficiency and sustainability.
- Prepares, maintains, and reviews Procurement files, reports, and maintains price lists for the department.
- Assists in developing bid specifications.
- Reviews requisitions and vendor proposals for accuracy, terminology, and specifications.
- Contacts suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met.
- Maintains compliance with organizational and government procurement regulations, sharing updates with management, staff, and vendors.
- Checks shipments to ensure orders are accurate and goods meet specifications.
- Compare prices, specifications, and delivery dates to determine the best supplier bids.
- Maintains purchase order documentation and verify invoices for payment with Accounts Payable.
- Assists with developing and revising procurement operating procedures, policies and commonly used forms and templates.
- Works with internal and external customers to ensure procurement activities comply with company and regulatory requirements.
- Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.
- Prepares Purchase orders and follows up to expedite delivery and shipment.
- Obtains certifications of delivery and checks against orders.
- Reviews discrepancies with placed orders.
- Develops and maintains necessary records and files for efficient operation.
- Manages procurement logistics for relocation of company expatriate employees’ household goods and personal vehicles.
- Authorizes and approves invoices related to relocation expenses.
Requirements
- Bachelor's degree or international equivalent in Business Administration or related field.
- Procurement-related certification (such as CPSM or APICS) preferred.
- Requires 5+ years of procurement experience.
- Must be fluent in reading, writing, and speaking English.
- Experience in a non-governmental organization (NGO) preferred.
- Experience with digital procurement systems and process automation is a plus.
- Demonstrated experience facilitating trainings for staff on systems and procurement-related actions.
- Experience contracting with vendors classified as individuals/consultants.
- Experience managing and executing supplier selection and competitive solicitation processes (such as RFI, RFQ, and RFP).
Benefits
- FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.
- 18 days of paid vacation per year.
- 12 sick days per year.
- 11 holidays per year.
- Competitive benefits package.
- Professional development opportunities.
- Policies and programs that support a healthy work/life balance.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
procurementpurchase ordersvendor performance monitoringcost analysisbid specifications developmentinvoice verificationsupplier selectioncompetitive solicitation processesprocess automationcompliance with procurement regulations
Soft Skills
communicationcoordinationprocess improvementtraining facilitationorganizational skillsproblem-solvingattention to detailnegotiationcollaborationcustomer service
Certifications
Bachelor's degree in Business AdministrationCPSMAPICS