Executive Administrative Associate
FHI 360
full-time
Posted on:
Location Type: Remote
Location: North Carolina • Washington • United States
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Salary
💰 $70,000 - $90,000 per year
About the role
- Provide comprehensive administrative support to the Senior Vice President (SVP), Strategy and Resource Mobilization (SRM).
- Book international travel, schedule meetings, and facilitate virtual webinar logistics.
- Prepare documents and reports, organizing and managing files within the group's SharePoint site.
- Prepare expense reports and other administrative tasks.
- Support other SRM team members living in various global time zones.
- Coordinate organizational and leadership team meetings, including securing facilities and preparing agendas.
- Prepare and maintain documentation, reports, schedules, databases, spreadsheets, and logs to support departmental functions.
- Coordinate special projects, including planning presentations, disseminating information, and managing logistics.
Requirements
- Associate's degree or international equivalent in Business Administration or related degree.
- Minimum 5 years of experience providing administrative support to executives.
- Must have advanced knowledge of Microsoft Office 365 applications.
- Past experience booking complex international travel arrangements, including securing necessary visas.
- Demonstrated experience scheduling meetings and facilitating virtual meeting logistics.
- Must have previous experience working across global time zones.
- Strong attention to detail and ability to maintain confidentiality.
- Excellent communication skills.
- Fluency in English is required.
- Experience working in a nonprofit or health-related field preferred.
- Experience supporting business development preferred.
Benefits
- FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account.
- 18 days of paid vacation per year.
- 12 sick days per year.
- 11 holidays per year.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportdocument preparationexpense reportingscheduling meetingsvirtual meeting logisticsproject coordinationdatabase managementspreadsheet managementreport preparationinternational travel booking
Soft skills
attention to detailconfidentialitycommunication skillsorganizational skillsteam collaborationtime managementproblem-solvingadaptabilityinterpersonal skillsleadership support
Certifications
Associate's degree in Business Administrationinternational equivalent degree