HR Operations Coordinator

Fehr & Peers

HR Operations Coordinator supporting critical HR programs and processes for employee experience. Focused on HR systems administration, benefits, compliance, and data management.

Posted 6/18/2026full-timeWalnut Creek • California • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 - $85,000 per yearWebsite

ATS Keywords

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Hard Skills

HRISdata validationdata managementbenefits administrationcompliance reportingHR dashboardsdata exportsauditsprocess improvementsemployee lifecycle processes

Soft Skills

attention to detailorganizationcustomer servicecommunicationdiscretionfollow-through

Tools & Technologies

Microsoft ExcelHR technology platforms

Industry Keywords

HR coordinationHR administrationHR operationsemployee recordsvisa documentationopen enrollmentworkforce dataemployee benefitsdata qualityemployee communications

About the role

Key responsibilities & impact

Maintain employee records and data within HRIS and related systems.
Identify data inconsistencies and partner with HR team members to resolve issues.
Assist with HRIS audits, data validation, and system updates to ensure accuracy and completeness.
Create and maintain HRIS reports and data exports to support HR initiatives and business needs.
Support HR technology implementations, upgrades, testing, and process improvements.
Respond to routine HRIS-related inquiries from employees and managers.
Coordinate employee benefit enrollments, changes, and terminations.
Assist employees with benefits-related questions and direct complex issues to appropriate resources.
Support annual open enrollment activities and employee communications.
Maintain benefits records and assist with audits and invoice reconciliations.
Track visa expiration dates, renewals, and required documentation.
Maintain immigration records and ensure documentation is organized and up to date.
Coordinate immigration-related billing and documentation.
Support onboarding, offboarding, and employee lifecycle processes.
Help maintain HR documentation, forms, and personnel records.
Assist with compliance reporting, audits, and regulatory requirements.
Prepare and track HR communications, documentation, and process workflows.
Compile and prepare workforce data and metrics related to headcount, turnover, compensation, and benefits.
Assist with the creation of HR dashboards and reports.
Identify data discrepancies and escalate issues for review.
Support HR team efforts to improve data quality and reporting processes.

Requirements

What you’ll need

Bachelor's degree or equivalent combination of education and experience.
3-5 years of experience in HR coordination, HR administration, HR operations, or a related role.
Experience working with HRIS platforms and employee data management.
Experience supporting benefits administration and HR processes.
Strong proficiency in Microsoft Excel and data management.
Exceptional attention to detail, organization, and follow-through.
Ability to handle confidential information with discretion.
Strong customer service and communication skills.

Benefits

Comp & perks

Medical, Dental, Vision, Life and Disability Insurance.
401(k) Plan with matching and profit sharing.
Flexible Spending Accounts.
Commuter Benefits.
Paid Vacation, holidays and sick leave.
8 weeks of Paid Parental Leave.
Mentoring and Career Development programs.
Research and Development group participation, and more.