Corporate Secretary

FastLane Group

Corporate Secretary managing corporate secretarial operations and compliance for Malaysian and Singapore entities. Supporting due diligence and documentation with organized record-keeping.

Posted 6/23/2026full-timeRemote • 🇲🇾 MalaysiaJuniorMid-Level💰 MYR 4,000 - MYR 6,000 per monthWebsite

About the role

Key responsibilities & impact

Prepare and lodge statutory documents with the Companies Commission of Malaysia (SSM).
Assist with company incorporations and statutory changes involving directors, shareholders, registered office addresses, constitutions, share capital, and other corporate matters.
Prepare board resolutions, members' resolutions, meeting minutes, consent forms, and other corporate secretarial documentation.
Maintain and update statutory registers, company records, minute books, and compliance documentation.
Monitor filing deadlines and ensure timely submission of annual returns, statutory forms, and other required lodgments.
Ensure compliance with the Companies Act 2016, SSM requirements, and applicable corporate regulations.
Liaise with clients, directors, shareholders, auditors, tax agents, regulators, and other professional parties.
Support due diligence exercises, document reviews, and company information extraction requests.
Support the team with Singapore corporate secretarial operational matters.
Assist in preparing standard corporate secretarial documents for Singapore entities.
Coordinate internal workflows relating to filings, resolutions, and compliance deadlines.
Participate in training and development on Singapore corporate governance and compliance processes.
Maintain accurate records and organized filing systems.
Track work progress, deadlines, and client deliverables.
Support process improvements and standardization initiatives.

Requirements

What you’ll need

Diploma, Degree, or professional qualification in Corporate Administration, Business Administration, Law, Accounting, or a related field.
Minimum 2–3 years of corporate secretarial experience in Malaysia.
Hands-on experience with SSM lodgments and Malaysian statutory compliance matters.
Good understanding of the Companies Act 2016 and common corporate secretarial procedures.
Experience preparing resolutions, statutory forms, registers, and corporate records.
Good command of written and spoken English.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple priorities and meet deadlines independently.
Comfortable communicating with clients and professional service providers.
Willingness to learn Singapore corporate secretarial requirements and practices.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account FastLane Group Website LinkedIn All Job Openings 11 - 50 employees Founded 2013 🤝 B2B 💳 Fintech Accounting
B2B
Fintech FastLane Group is a leading provider of professional corporate services, accounting, and company incorporation solutions that support local businesses in expanding to the global market. With a strong belief in collaboration and tailored guidance, FastLane empowers its clients through integrated accounting services, HR administration, tax compliance, and work visa support. The company operates in multiple regions, leveraging its extensive network and in-market experience to help businesses navigate international markets efficiently and effectively. Corporate Secretary Job not on LinkedIn 🔥 10 minutes ago 🇲🇾 Malaysia – Remote 💵 RM4k - RM6k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Prepare and lodge statutory documents with the Companies Commission of Malaysia (SSM).
Assist with company incorporations and statutory changes involving directors, shareholders, registered office addresses, constitutions, share capital, and other corporate matters.
Prepare board resolutions, members' resolutions, meeting minutes, consent forms, and other corporate secretarial documentation.
Maintain and update statutory registers, company records, minute books, and compliance documentation.
Monitor filing deadlines and ensure timely submission of annual returns, statutory forms, and other required lodgments.
Ensure compliance with the Companies Act 2016, SSM requirements, and applicable corporate regulations.
Liaise with clients, directors, shareholders, auditors, tax agents, regulators, and other professional parties.
Support due diligence exercises, document reviews, and company information extraction requests.
Support the team with Singapore corporate secretarial operational matters.
Assist in preparing standard corporate secretarial documents for Singapore entities.
Coordinate internal workflows relating to filings, resolutions, and compliance deadlines.
Participate in training and development on Singapore corporate governance and compliance processes.
Maintain accurate records and organized filing systems.
Track work progress, deadlines, and client deliverables.
Support process improvements and standardization initiatives. 🎯 Requirements
Diploma, Degree, or professional qualification in Corporate Administration, Business Administration, Law, Accounting, or a related field.
Minimum 2–3 years of corporate secretarial experience in Malaysia.
Hands-on experience with SSM lodgments and Malaysian statutory compliance matters.
Good understanding of the Companies Act 2016 and common corporate secretarial procedures.
Experience preparing resolutions, statutory forms, registers, and corporate records.
Good command of written and spoken English.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple priorities and meet deadlines independently.
Comfortable communicating with clients and professional service providers.
Willingness to learn Singapore corporate secretarial requirements and practices. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Corporate Secretary Executive 🕒 May 20 Sleek 51 - 200 🏢 Enterprise 💸 Finance ☁️ SaaS Website LinkedIn All Job Openings Corporate Secretary Executive managing corporate services via AI for Hong Kong clients. Engaging in full-spectrum secretarial work and providing exceptional client support. 🇲🇾 Malaysia – Remote ⏰ Full Time 🟢 Junior 👨‍💼 Executive Assistant 🗣️🇨🇳 Chinese Required General Virtual Assistant, Bilingual – Cantonese-English 🕒 January 12 Wing Assistant 501 - 1000 🤝 B2B ☁️ SaaS ⚡ Productivity Website LinkedIn All Job Openings General Virtual Assistant supporting international clients with a range of administrative tasks. Bilingual candidates in Cantonese and English preferred for remote role. 🇲🇾 Malaysia – Remote 💰 $2.1M Seed Round on 2022-03 ⏰ Full Time 🟢 Junior 👨‍💼 Executive Assistant 🚫👨‍🎓 No degree required 🗣️🇨🇳 Chinese Required Virtual Assistant Nurse 🕒 December 29, 2025 SummitNext 201 - 500 🤝 B2B 💳 Fintech Website LinkedIn All Job Openings Virtual Assistant Nurse managing patient enquiries through phone and electronic communications. Conducting triage and providing health information in a remote setting. 🇲🇾 Malaysia – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

corporate secretarial documentationstatutory complianceSSM lodgmentspreparing resolutionsstatutory formsmaintaining statutory registerscompany records managementdue diligencecorporate governancecompliance documentation

Soft Skills

organizational skillsattention to detailcommunication skillsability to manage multiple prioritiesindependent workclient liaisonteam supportwillingness to learn

Certifications

Diploma in Corporate AdministrationDegree in Business AdministrationDegree in LawDegree in Accounting