Administrative Assistant

• Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.).
• Act as the main contact for all vendors and payments (e.g., coffee, breakfast, etc.).
• Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, etc.).
• Order and maintain office supplies.
• Ensure first aid kit is available as well as miscellaneous supplies.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, etc.).
• Maintain office phone list.
• Prepare for meetings (i.e., set-up snacks for any special meetings).
• Organize and pick up Friday breakfast.
• Handle general mail pick up & drop off.
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.
• Coordinate and facilitate social outings and lunches as needed. For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc.
• Coordinate community service/volunteer opportunities.

Administrative Assistant – Part-Time

Salary

Job Level

About the role

Requirements

Applicant Tracking System Keywords

Hard skills

Soft skills