Administrative Assistant

• Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Assist and provide support to the FAST Project Manager for administrative and other project-related tasks (e.g. scheduling meetings, taking meeting notes, compiling meeting minutes, etc.).
• Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials development, printing/collating documents etc.).
• Act as the main contact for all vendors and payments (e.g., coffee, etc.).
• Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, access requests, general project onboarding, etc.).
• Order and maintain office supplies.
• Ensure first aid kit is available as well as miscellaneous supplies.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, meeting rooms, etc.).
• Maintain office phone list.
• Prepare for meetings (i.e., set-up for any special meetings).
• Handle general mail pick up & drop off.
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.
• Coordinate and facilitate social outings and lunches as needed.
• Coordinate community service/volunteer opportunities.

Administrative Assistant – Part-time

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About the role

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Hard skills

Soft skills

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