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About the role
Key responsibilities & impact- Proactive management of diaries and correspondence to identify priority issues while navigating global time zones
- Manage all travel, accommodation and preparation of itineraries
- Manage expenses, log and keep track of receipts, invoices and manage PO’s
- Deal with all meeting requests from all levels
- Proactively prepare agendas in advance of key meetings
- Drive onboarding of the Senior Leaders new starters / direct reports
- Support the Senior Leaders with organising events and conferences
- Provide light, ad hoc support to the wider team as business needs dictates, including scheduling large team meetings on behalf of the Senior Leaders
- Ensure general understanding and adhering to all FARFETCH Policies
- You will be an active member of the Business Assistant community and cover for other assistants on a regular basis
Requirements
What you’ll need- You have a minimum of 2-3 years of Executive or Business Assistant experience supporting Senior Leaders (experience within a legal or finance environment is a plus)
- You are confident in using Gmail, Google docs, Google Drive, Excel & PowerPoint
- You work calmly under pressure and handle fast-paced environments with ease, managing multiple priorities simultaneously, responding to urgent requests while keeping deadlines on track
- You have influencing skills and are self-motivated, positive and an enthusiastic achiever
- You have a flexible approach
- Exceptional degree of accuracy and attention to detail
- Strong experience in internal and external stakeholder management
- You possess an exceptional degree of integrity, with a proven track record of handling highly sensitive, or confidential information appropriately
- You are committed to success and have the passion to make it happen
Benefits
Comp & perks- Employee Pension Scheme
- Flexible Benefits Program
- Health Insurance & Critical Illness cover
- Flexible work environment- Hybrid Model (3 days a week from the office, 2 days from home)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Diary ManagementTravel CoordinationExpense ManagementItinerary PreparationMeeting Agenda Preparation
Soft Skills
Influencing SkillsSelf-MotivatedPositive AttitudeCalm Under PressureFlexible Approach