Executive Assistant

Fanatics, Inc.

Executive Assistant supporting Chief Product Officer and CTO at a global digital sports platform. Must excel in managing competing priorities and providing administrative support to senior leaders.

Posted 6/27/2026full-timeSan Mateo • California • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $140,000 per yearWebsite

About the role

Key responsibilities & impact

Enable the Chief Product Officer and Chief Technology Officer to operate at their highest level by managing priorities, optimizing schedules, and creating operational leverage.
Build strong partnerships across leadership teams, acting as a trusted point of coordination between executives, their teams, and key stakeholders.
Foster alignment and collaboration by ensuring meetings, communications, and follow-up actions are executed efficiently and effectively.
Partner with the Senior Executive Assistant to support leadership events, executive visits, and key organizational initiatives.
Help leaders stay focused on delivering innovative products, technology solutions, and exceptional fan experiences by minimizing administrative friction.
Ensure seamless coordination of executive activities that support critical business priorities and customer-facing initiatives.
Represent Fanatics with professionalism and excellence when interacting with internal and external stakeholders, partners, and guests.
Support leadership efforts that ultimately enhance the experience of fans and customers worldwide.
Anticipate challenges before they arise and proactively identify solutions that improve executive effectiveness and team productivity.
Continuously seek opportunities to streamline processes, improve communication flows, and increase organizational efficiency.
Leverage technology and digital tools to automate administrative processes and enhance day-to-day operations.
Manage complex calendars, travel arrangements, and meeting logistics with precision and attention to detail.
Coordinate cross-functional meetings across multiple time zones while ensuring executives are prepared with the information and materials needed for success.
Track key deadlines, deliverables, and business priorities while handling confidential information with discretion and professionalism.
Support leadership offsites, town halls, onboarding activities, office operations, and executive office effectiveness.

Requirements

What you’ll need

5+ years of experience in an Executive Assistant or senior administrative support role, ideally supporting multiple executives within a fast-paced and complex organization.
Experience supporting senior leaders within Technology, Product, or related functions is preferred.
Proven ability to manage competing priorities while maintaining exceptional attention to detail and accuracy.
Expertise in complex calendar management, travel coordination, and executive scheduling. Proactive, resourceful, and always thinking several steps ahead.
Calm under pressure and adaptable to shifting priorities and business needs.
Highly dependable with a strong sense of ownership and accountability.
Collaborative team player who communicates effectively and builds trusted relationships across the organization.
Embraces a “no task is too small” mentality and is motivated by helping others succeed.
Exceptional organizational, project management, and prioritization skills.
Excellent written and verbal communication skills with the ability to interact confidently with executives and stakeholders at all levels.
Strong proficiency in Microsoft Office, collaboration tools, and modern workplace technologies.
Experience supporting virtual meetings and webinars; Zoom Webinar experience is a plus.
Strong judgment, discretion, and ability to manage confidential information.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationexecutive schedulingproject managementattention to detailadministrative processesprocess streamliningconfidential information managementevent supportmeeting logistics

Soft Skills

communicationcollaborationadaptabilityproblem-solvingownershipaccountabilityteam playerorganizational skillsprioritizationprofessionalism