Administrative Assistant

Family Allergy & Asthma

Administrative Assistant providing support to the Corporate Counsel at Family Allergy & Asthma. Responsible for organizing legal documents, contracts, and meeting logistics.

Posted 6/19/2026full-timeRemote • Kentucky • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned.
Assist with organizing and maintaining contracts, leases, legal documents, and related records.
Track key dates, action items, and project status updates across multiple departments.
Maintain spreadsheets, logs, trackers, and departmental records.
Assist with contract tracking software, lease files and software, policy documentation, and other corporate records.
Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items.
Send reminders and assist with tracking outstanding tasks and requests.
Help monitor policy and procedure review schedules and document updates.
Organize correspondence, files, and electronic records to ensure information is easily accessible.
Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs.
Perform other administrative duties as assigned.

Requirements

What you’ll need

Minimum of three (3) years of legal administrative support, administrative support, or related office experience preferred.
Experience supporting legal, healthcare, corporate, or professional services environments preferred.
Notary Public certification preferred but not required.
Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
Strong organizational, communication, and follow-up skills.
Ability to manage multiple priorities and maintain attention to detail.
Ability to handle confidential information with discretion.

Benefits

Comp & perks

Family Allergy & Asthma will cover the cost of obtaining Notary Public certification for the selected candidate if needed.

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

legal administrative supportcontract managementdocument managementproject trackingdata entrypolicy documentationmeeting coordinationtask trackingconfidential information handlingattention to detail

Soft Skills

organizational skillscommunication skillsfollow-up skillsdiscretionmultitasking

Certifications

Notary Public