Fairstone Bank

Talent Acquisition Coordinator

Fairstone Bank

contract

Posted on:

Location Type: Hybrid

Location: Montreal • Canada

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 CA$50,000 - CA$55,000 per year

About the role

  • Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process
  • Schedule interviews, assessments, and meetings between candidates and hiring managers as required
  • Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday
  • Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed
  • Act as the main point of contact for all background checks for branch locations
  • Coordinate with our background check vendor to initiate, monitor, and close cases
  • Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership
  • Ensure all documentation is complete, compliant, and stored appropriately
  • Assist recruiters with candidate communication, follow-ups, and status updates
  • Support the preparation of offer documentation and onboarding materials as required
  • Help maintain recruitment dashboards, trackers, and reporting tools
  • Contribute to process improvements, documentation, and workflow optimization
  • Provide timely, professional, and courteous communication to candidates and stakeholders
  • Uphold a high‑quality experience for all applicants and internal clients
  • Support adherence to hiring policies, compliance standards, and confidentiality requirements

Requirements

  • Post-secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience)
  • 1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset
  • Bilingual proficiency in English and French (written and verbal) is required
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • Excellent communication and customer-service skills, with a professional and approachable demeanor
  • High attention to detail and accuracy, especially when handling confidential information
  • Familiarity with background check processes and/or working with multiple branch locations is an asset
  • Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams)
Benefits
  • Generous vacation based on your role
  • Statutory holidays
  • 6 wellness days to prioritize your well-being
  • Discounts from top retailers via WorkPerks
  • Location-based perks like gym memberships and Toronto Bike Share
  • On-site fitness: Gym access at our London and Montreal offices
  • Education Assistance Program
  • Fairstone Academy for training and skill development
  • Parental leave top-up program
  • One paid volunteer day to give back to causes that matter to you
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
talent acquisition coordinationHR administrationbackground check processesdocumentationworkflow optimizationcompliance standardsrecord keepingoffer documentation preparationonboarding materials preparationrecruitment dashboards
Soft Skills
organizational skillscommunication skillscustomer service skillsattention to detailprofessional demeanorapproachabilityproblem-solvingmulti-taskingtimelinesscourtesy