Talent Acquisition Coordinator

Fairstone Bank

Recruitment Coordinator supporting Talent Acquisition team at Fairstone Bank throughout the full hiring cycle. Includes scheduling, record maintaining, and background check administration.

Posted 4/17/2026contractMontreal • 🇨🇦 CanadaJuniorMid-Level💰 CA$50,000 - CA$55,000 per yearWebsite

About the role

Key responsibilities & impact

Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process
Schedule interviews, assessments, and meetings between candidates and hiring managers as required
Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday
Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed
Act as the main point of contact for all background checks for branch locations
Coordinate with our background check vendor to initiate, monitor, and close cases
Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership
Ensure all documentation is complete, compliant, and stored appropriately
Assist recruiters with candidate communication, follow-ups, and status updates
Support the preparation of offer documentation and onboarding materials as required
Help maintain recruitment dashboards, trackers, and reporting tools
Contribute to process improvements, documentation, and workflow optimization
Provide timely, professional, and courteous communication to candidates and stakeholders
Uphold a high‑quality experience for all applicants and internal clients
Support adherence to hiring policies, compliance standards, and confidentiality requirements

Requirements

What you’ll need

Post-secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience)
1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset
Bilingual proficiency in English and French (written and verbal) is required
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent communication and customer-service skills, with a professional and approachable demeanor
High attention to detail and accuracy, especially when handling confidential information
Familiarity with background check processes and/or working with multiple branch locations is an asset
Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams)

Benefits

Comp & perks

Generous vacation based on your role
Statutory holidays
6 wellness days to prioritize your well-being
Discounts from top retailers via WorkPerks
Location-based perks like gym memberships and Toronto Bike Share
On-site fitness: Gym access at our London and Montreal offices
Education Assistance Program
Fairstone Academy for training and skill development
Parental leave top-up program
One paid volunteer day to give back to causes that matter to you

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

talent acquisition coordinationHR administrationbackground check processesdocumentationworkflow optimizationcompliance standardsrecord keepingoffer documentation preparationonboarding materials preparationrecruitment dashboards

Soft Skills

organizational skillscommunication skillscustomer service skillsattention to detailprofessional demeanorapproachabilityproblem-solvingmulti-taskingtimelinesscourtesy