Portfolio Support Manager

Fairstead

Portfolio Support Manager providing administrative and operational support in affordable housing. Supporting Senior Regional Managers and enhancing operational efficiency across a multi-state portfolio.

Posted 7/24/2026full-timeRemote • New York • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong proficiency in property management systems and financial analysis, with a focus on producing actionable reports and supporting capital projects. Capable of effective collaboration with regional teams and stakeholders to ensure accurate financial tracking and reporting.

Highest-signal resume keywords

Property Management ExperienceProficiency in Yardi or RealPageBudget Preparation and TrackingData Analysis and ReportingProject Coordination Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget Variance ReportingFinancial Data AnalysisProperty Performance ReportingMarket Data AnalysisDocumentation Coordination

Soft Skills

Excellent Organizational SkillsStrong Written CommunicationTime Management SkillsAttention to DetailAdaptability

Tools & Technologies

Microsoft Office SuiteYardiRealPage

Certifications & Qualifications

High School Diploma or GED

Industry Keywords

Affordable ProgramsLIHTCHUDSection 8Property Acquisitions

About the role

Key responsibilities & impact

Provide ongoing administrative support to assigned Senior Regional Managers and regional teams.
Support documentation and coordination for capital projects and large-scale renovations.
Assist with budget preparation, tracking, and budget variance reporting.
Collaborate with property leadership and accounting teams to ensure accurate financials, including timely support for accounts payable and receivable processes
Collect, review, and analyze historical income and expense data for properties.
Prepare accurate and timely weekly, monthly, and quarterly property performance reports.
Assist with due diligence for property acquisitions
Prepare presentations, reports, and other materials as needed.
Maintain organized records and documentation for the portfolio.
Identify trends, variances, and performance drivers; escalate insights to leadership.
Partner with Regional Managers to ensure consistent and accurate reporting.
Gather and analyze market data, including rent comparables and local trends using internal and third-party sources.
Interface with internal stakeholders (and external partners as needed) to support understanding of asset performance and unique property characteristics.
Support internal projects and portfolio-wide initiatives.
Assist with rollout of new programs, processes, and operational improvements.
Perform additional duties as assigned to support portfolio operations and evolving business needs
Coordinate and manage travel arrangements, including flights, hotels, and transportation.
Prepare, submit, expense reports accurately and timely.

Requirements

What you’ll need

1 – 3 years of experience in property management. Working knowledge of Affordable programs such as LIHTC, HUD, and Section 8 are highly encouraged.
High School Diploma or GED required
Proficiency in property management systems (e.g., Yardi, RealPage), with the ability to navigate, extract, and analyze operational and financial data
Project coordination or project management experience
Strong proficiency in Microsoft Office Suite, especially Excel
Proven ability to analyze data and produce clear, actionable reports
Adaptable and agile, with the ability to quickly step into new environments and contribute effectively
Excellent organizational, time management, and multitasking skills
High attention to detail and accuracy
Strong written and verbal communication skills
Travel: Approximately 10–15%.

Benefits

Comp & perks

Generous employer contribution for
Employer Paid Vision Plans.
Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
12+ paid Holidays.
15 days of PTO.
7 Sick days.
Employer Paid Life Insurance.
Flexible Spending Account.
Nationwide Pet Insurance.
Disability Insurance.
Laser Correction Discount.
Employee Discounts on appliances, apparel, and more.