Executive Assistant

Executive Assistant supporting senior executives at F5, coordinating meetings and travel while fostering team collaboration. Seeking efficiency in a fast-paced, hybrid work environment.

Posted 4/18/2026full-timeSan Jose • California • 🇺🇸 United StatesSeniorLead💰 $107,200 - $160,800 per yearWebsite

About the role

Key responsibilities & impact

Coordinate schedules for meetings, arrange appointments, schedule visitors, maintain calendars, manage expenses, and plan complex travel
Take charge, and make decisions
Plan and support team events
Work and partner with cross functional global teams both remotely and in office
Work closely with other Executive Admins to assist with meeting awareness and readiness, for your leader and the organization
Embrace the unexpected and tackle any challenge that comes your way, going above and beyond to deliver exceptional results
Demonstrate a strong desire to learn the subject areas of the executives you support
Use that knowledge to proactively manage calendars and triage conflicts effectively
Handle correspondence and assemble sensitive information
Responsible for upholding F5’s Business Code of Ethics and promptly reporting violations of the Code or company policies.

Requirements

What you’ll need

12+ years of experience as an Executive Assistant to senior level executives
Exceptional organizational skills and ability to effortlessly juggle multiple tasks and priorities
Exceptional written and verbal communication skills
Independent executor who will seek answers, context, or direction when needed
Strong problem-solving skills, with the ability to anticipate needs and proactively execute tasks with precision
Proficient in productivity tools, including Excel, OneNote, Teams, Outlook, Word, and PowerPoint
Smartsheet a plus
Must have initiative and be able to exercise judgment
Project management skills are crucial
Must be detail-oriented, timely, and diligent.

Benefits

Comp & perks

Incentive compensation
Bonus
Restricted stock units
Health insurance
401(k) matching
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementcalendar managementschedulingexpense managementcorrespondence handlingproblem-solvingtask prioritizationconflict triageevent planningdecision making

Soft Skills

organizational skillscommunication skillsindependenceinitiativejudgmentattention to detaildiligenceadaptabilityproactivitycollaboration