Executive Assistant to the CEO, Office Manager

Executive Assistant responsible for managing CEO's calendar and inbox while overseeing office operations. Join F2, an AI platform reshaping private markets workflows.

Posted 7/30/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, including complex calendar management, travel coordination, and expense reporting. Excels in cross-functional collaboration and managing sensitive information with discretion in a fast-paced startup environment.

Highest-signal resume keywords

Executive Support ExperienceComplex Calendar ManagementTravel BookingOffice ManagementCross-Functional Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingLogistics PlanningEvent Planning

Soft Skills

OwnershipAttention to DetailClear CommunicationProblem SolvingDiscretion

Tools & Technologies

Expense PlatformsAI Tools

Industry Keywords

C-Level Executive SupportHigh-Growth StartupWorkplace OperationsMulti-Location Coordination

About the role

Key responsibilities & impact

Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities.
Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments.
Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries.
Prepare and submit all expense reports and reimbursements.
Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events.
Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers.
Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly.
Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we expand.
Handle sensitive and confidential information with absolute discretion.

Requirements

What you’ll need

You have 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.
You have demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it.
You take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast.
You excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders.
You’re excited about AI and motivated by building from zero to one in a fast-paced startup environment.
Experience working in an early-stage or high-growth startup environment.
Experience with office management or workplace operations, especially coordinating across multiple locations or time zones.
Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture.

Benefits

Comp & perks

Competitive compensation with equity upside and benefits.
Collaborative, mission-driven culture that values craftsmanship, curiosity, and rapid iteration.