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About the role
Key responsibilities & impact- Review incoming Technology purchase requests and invoices, for accuracy and completeness and take ownership of all requests assigned
- Analyze each request against an agreed upon checklist for acceptance or follow up with the requestor
- Follow process guidelines for constructing and creating the request in the firm’s procurement tool
- Track each request through the Mercury workflow and ensure any required action is undertaken to get an approved purchase order created in a timely manner
- Update process trackers for overview of transaction status and volume, ensuring the tracker is kept up to date and in alignment with Mercury and POrtal
- Work closely with cross functional teams on end to end management of purchase request and invoice transactions to ensure adherence to SLA’s and KPIs
- Provide problem resolution to purchase order and invoice transactions where applicable
- Manage a central mailbox, researching and replying to inquiries in a timely manner
- Provide updates to requestors as needed or as required
- Manage operational reporting for aging items and purchase order management and oversight
- Participate in testing of new tool releases impacting the Source to Settle service
- Help support Purchase Order compliance analysis and Purchase Order adoption
- Help drive process improvement based upon your critical pain point identification
- Undertake adhoc work at the direction of the Source to Settle Operations team
- Lead Review process documentation for accuracy and updates
- Escalate problems to Team Lead for visibility and resolution
- Support vendor escalations through analysis and transactional documentation
Requirements
What you’ll need- 2+ years of work experience in similar processing environment
- Demonstrated experience in MS office (Outlook, Word, Excel, PowerPoint & MS TEAMS)
- Knowledge of Request to Receipt and invoice processing
- SAP SRM, SAP VIM experience from a business/functional perspective
- Effective time management skills with the ability to meet deadlines
- Ability to work in a fast-paced, dynamic environment
- Strong multi-tasking, prioritization and organizational skills
- Excellent written, listening and verbal skills in English
- Ability to work autonomously when necessary in a virtual work environment, while working in a team that is geographically dispersed
- Strong business acumen, critical and analytical thinking skills with a key focus for detail
- Experience in working in a global environment and an ability to interact with different cultures and build strong working relationships
Benefits
Comp & perks- Flexibility to adjust to multiple demands, shifting priorities, ambiguity, and rapid changes
ATS Keywords
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Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
invoice processingRequest to ReceiptSAP SRMSAP VIMprocurement toolMercury workflowoperational reportingprocess improvementproblem resolutiontransactional documentation
Soft Skills
time managementmulti-taskingprioritizationorganizational skillswritten communicationlistening skillsverbal communicationautonomyanalytical thinkingbusiness acumen