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About the role
Key responsibilities & impact- Provide administrative support to executives within our Experian Marketing Services (EMS) business unit.
- Book travel arrangements (international and domestic), including flights, transportation, and accommodations.
- Responsible for preparing, submitting, and reconciling expense reports, ensuring compliance with company policies.
- Take meeting minutes and help track action items from meetings when requested.
- Help ensure executive is on time to important meetings and assist with conflicts when requested.
- Organize presentation materials.
- Plan events, including team building and off-sites.
- Work with other Executive Assistants and provide backup.
- Assist with department new hire set up - equipment ordering, office supplies, profile set up, and onboarding meetings.
Requirements
What you’ll need- 5+ years of administrative support experience.
- Demonstrated ability to manage competing priorities, maintain confidentiality, and deliver consistent, high-quality support.
- Advanced proficiency in Microsoft Office Suite, with an emphasis on Outlook for calendar management, meeting coordination, and email prioritization.
- Experience managing complex, high-volume executive calendars across multiple time zones, including scheduling internal and external meetings, coordinating logistics, and handling last-minute changes with accuracy and efficiency.
- Experienced in coordinating complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
- Ability to monitor travel plans and adjust bookings to accommodate schedule changes, minimize disruptions, and ensure a seamless travel experience for executives.
- Preference for candidates based in or near New York, NY, for in-person collaboration. Remote candidates will also be considered.
Benefits
Comp & perks- Great compensation package and bonus plan.
- Core benefits including medical, dental, vision, and matching 401K.
- Flexible work environment, ability to work remote, hybrid or in-office.
- Flexible time off including volunteer time off, vacation, sick and 12-paid holidays.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportexpense report reconciliationcalendar managementtravel arrangementsevent planningmeeting coordinationonboardinglogistics coordinationconfidentiality managementhigh-quality support
Soft Skills
time managementprioritizationcommunicationorganizationattention to detailproblem-solvingcollaborationadaptabilityconflict resolutiondiscretion