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Marketing and Business Development Assistant
EXPMarketing Assistant supporting AEC business development opportunities and managing proposal documentation. Collaborating with marketing teams to enhance content and document management.
About the role
Key responsibilities & impact- Research tender sites daily (Merx, Bids & Tenders, Ariba) to identify new opportunities
- Monitor and manage the BD Opportunities and One@EXP inboxes, addressing inquiries, downloading documents, and providing timely support
- Issue bulletins, track addenda, and maintain opportunity status on SharePoint
- Develop, organize, track, and maintain resumes, project sheets, and boilerplate content
- Format documents using Microsoft Word and PowerPoint (Adobe InDesign skills are a strong asset)
- Manage revisions through version control and maintain brand compliance
- Provide updated resumes and project sheets to support active proposals
- Review documents for accuracy, consistency, and branding compliance
- Collaborate with regional marketing teams to obtain and exchange information
- Work daily in SharePoint, Deltek Vantagepoint and Microsoft Suite
- Own your file management, keeping things clean, current, and easy to find
Requirements
What you’ll need- College diploma or university degree
- 1–2 years of relevant experience, ideally within the AEC (Architecture, Engineering, Consulting) or professional services industry
- Previous experience through internships, co-op placements, or full-time roles supporting marketing, business development, or proposal coordination
- Strong written and verbal communication skills with the ability to tailor messaging to different audiences
- Experience supporting proposals, reports, presentations, or marketing collateral is considered an asset
- Strong attention to detail and ability to manage multiple deadlines in a fast-paced environment
- Proficiency in Microsoft Office (Word, PowerPoint, Excel)
- Experience using InDesign, Adobe Creative Suite, and AI tools (including Microsoft Copilot) to enhance your work is considered an asset
Benefits
Comp & perks- Applications from women, members of visible minorities, Indigenous peoples, and persons with disabilities are encouraged
- Persons with disabilities can obtain accommodation for the selection process
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document formattingversion controlproposal coordinationattention to detailproject management
Soft Skills
written communicationverbal communicationtime managementcollaborationorganizational skills
Certifications
college diplomauniversity degree