Exemplis LLC

Project Manager and Coordinator, Executive Initiatives

Exemplis LLC

full-time

Posted on:

Origin:  • 🇺🇸 United States • California

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Salary

💰 $89,638 - $134,456 per year

Job Level

Mid-LevelSenior

Tech Stack

Cypress

About the role

  • High-visibility, outcomes-first role that orchestrates execution across a portfolio of executive initiatives by turning decisions into clear plans, maintaining single sources of truth in Smartsheet, and ensuring follow-through to completion.
  • Operates with discretion, polish, and strong judgment in a fast-moving environment.
  • Responsibilities and Essential Functions:
  • Meeting operations: Drive agendas, capture decisions/actions live, and publish summaries within 24 hours (owners, due dates, next milestones).
  • Smartsheet expertise: Build and maintain sheets, reports, dashboards; implement cross-sheet formulas and automations; manage portfolio rollups.
  • Action follow-through: Responsive action items follow up and closure to help ensure schedule adherence and progress.
  • Executive communications: Produce concise weekly/biweekly updates and ad-hoc briefs that highlight what’s on track, what’s off, and decisions needed.
  • Lean and lightweight standards: Maintain simple, repeatable practices (actions, owners, dates, definitions of done)
  • Business-minded problem solving: Build understanding of business operations to apply practical and contextual judgment on projects to inform plans and actions.
  • Confidential CEO support: Coordinate select CEO initiatives with the same rigor as core projects.
  • Stakeholder management: Build trust with senior leaders and cross-functional teams; facilitate clear, timely communication and alignment.

Requirements

  • Qualifications, Skills and Education: Bachelor’s Degree or equivalent combination of education and experience.
  • 4–6+ years in project coordination/operations, program management, PMO, or chief-of-staff–adjacent roles.
  • Business acumen: Familiarity with business processes in a product company with manufacturing operations.
  • Smartsheet expert: Advanced sheets/reports/dashboards; cross-sheet formulas, cell linking, automated Execution excellence: Translate discussion into plans, drive accountability, and deliver results in multi-stakeholder environments.
  • Communication & facilitation: Crisp writing, strong meeting facilitation, and executive presence.
  • Technical savvy: Comfort with data and integrations (Excel, PowerPoint, Lucidchart/Visio; bonus: Zapier/Power Automate or scripting).
  • Judgment & discretion: Handle sensitive information and CEO-level work with confidentiality and maturity.