Administrative Assistant
EXCO
full-time
Posted on:
Location Type: Office
Location: Lannemezan • France
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About the role
- Greet and welcome clients at our office
- Receive and direct incoming calls and telephone messages
- Process and format documents, reports and correspondence
- Independently draft all administrative documents and materials (emails, presentations, memos) in compliance with Exco's brand guidelines
- Manage inventory and restocking of office supplies and equipment
- Assist accounting teams with scanning and filing documents
- Facilitate information distribution and roll-out of new processes
- Relay information within the office and between other agencies in our group
- Handle HR administration for the office: tracking absences, scheduling medical visits, collecting and transmitting payroll data
Requirements
- Two-year post-secondary diploma (Bac+2) in secretarial studies or equivalent
- Experience as a secretary/administrative assistant in an accounting firm preferred
- Proficient with common office software on Windows, particularly Word and PowerPoint
- Able to work independently
- Organized
- Responsive
- Excellent interpersonal skills
Benefits
- Onboarding program to learn about the company and our network
- Adapted work schedule (4.5 days/week)
- Remote work policy
- Support from specialized business and sector teams
- Dynamic and varied training policy
- Innovative tools
- Employee savings schemes: profit-sharing, bonus schemes, etc.
- Attractive company health insurance
- Attractive CSE (works council) benefits
- Opportunities within a large group
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document processingreport formattingemail draftingpresentation creationmemo writinginventory managementHR administrationpayroll data collection
Soft Skills
independenceorganizationresponsivenessinterpersonal skills
Certifications
two-year post-secondary diploma in secretarial studies