Everest Clinical Research

Site Payments Manager

Everest Clinical Research

full-time

Posted on:

Location Type: Remote

Location: New Jersey • United States

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Salary

💰 $150,000 - $175,000 per year

About the role

  • Manage the end-to-end site payment process for assigned clinical trials.
  • Ensure site payments align with approved study budgets and site agreements.
  • Monitor and track payment status, ensuring payments are issued according to contractual timelines.
  • Investigate and resolve payment discrepancies, delays, or site inquiries.
  • Act as a point of contact for payment-related inquiries from internal teams and sponsor representatives.
  • Partner with the Site Contracts & Budgets team to ensure financial terms in site agreements are accurately reflected in payment systems.
  • Configure payment schedules and milestones in investigator payment systems (e.g. Medidata payments).
  • Validate budget parameters prior to payment activation.
  • Supervise and mentor Site Payment Specialists.
  • Assign workload across studies and monitor team productivity.
  • Provide training on payment processes, systems, and compliance requirements.
  • Conduct performance reviews and support professional development.
  • Collaborate with Clinical Operations, Data Management, and Project Management to verify visit completion, milestone triggers, and data transfers.
  • Support timely and accurate monthly accrual reporting, payment processing, and cash reconciliation.
  • Ensure payment processes adhere to contractual obligations, sponsor requirements, and financial and regulatory guidelines.
  • Maintain accurate documentation of payment approvals and financial records.
  • Support timely and accurate financial accrual reporting on monthly basis.

Requirements

  • Bachelor’s degree in Finance, Accounting, Business Administration, Life Sciences, or related field
  • Minimum of 5-7 years of experience in clinical research, clinical finance, or investigator payment operations
  • Experience working within a CRO, pharmaceutical, or biotech organization
  • Experience managing clinical trial site payments in global studies
  • Prior team leadership or supervisory experience
  • Proven track record of experience with clinical trial payment and financial systems, such as Medidata Payments is critical
  • Advanced proficiency with Microsoft Excel
  • Strong data analysis and reporting capabilities
  • Knowledge of site payment regulations (e.g., Sunshine Act, GDPR)
Benefits
  • medical, dental, and vision coverage
  • life & AD&D insurance
  • short- and long-term disability
  • tuition reimbursement
  • fitness reimbursement
  • employee assistance program (EAP)
  • 401(k)/pension plan
  • generous paid time off and sick leave
  • opportunity to earn a performance based bonus
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
clinical trial site paymentsfinancial systemsdata analysisreportingbudget validationpayment processingcash reconciliationpayment discrepancies resolutionperformance reviewstraining on payment processes
Soft Skills
team leadershipmentoringcommunicationcollaborationproblem-solvingorganizational skillssupervisory experienceprofessional development supportworkload assignmentinquiry resolution