Payroll Coordinator
Essential
full-time
Posted on:
Location Type: Remote
Location: United States
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Job Level
About the role
- Prepare, process, monitor, and reconcile payroll for W-2 employees and 1099 contractors across multiple payroll systems (Paychex and Paycom).
- Ensure accurate calculation of hours, shifts, call pay, stipends, differentials, bonuses, and other compensation elements specific to anesthesia services.
- Validate payroll inputs against approved schedules, timekeeping data, contracts, and employee/provider agreements.
- Manage payroll for multiple sites with varying pay rules, facility requirements, and provider compensation structures.
- Identify, research, and resolve payroll discrepancies promptly, escalating issues to management when needed.
- Process off-cycle payrolls, corrections, and adjustments as required.
- Serve as the primary payroll point of contact for administrative staff and employed CRNAs and Physicians regarding payroll questions, deductions, and payments.
- Communicate clearly and professionally with employees regarding pay timing, discrepancies, and required documentation.
- Partner closely with scheduling, operations, finance, and leadership to ensure payroll aligns with staffing plans and facility coverage.
- Support new employee onboarding by ensuring payroll setup, tax forms, payment preferences, and system access are completed accurately and timely.
- Maintain compliance with federal, state, and local wage and hour regulations, including multi-state payroll requirements.
- Ensure compliance with internal controls, company policies, and the Company’s Healthcare Compliance Program.
- Assist with audits, payroll reporting, and internal reviews as requested.
- Generate payroll reports and summaries for leadership, including variance analysis and payroll trend insights.
- Maintain accurate payroll records, documentation, and system files with a high level of confidentiality.
- Identify opportunities to streamline payroll workflows, reduce errors, and improve efficiency.
- Support system updates, testing, and payroll-related projects with minimal oversight.
- Collaborate with management on special projects related to payroll, compensation, or operational improvements.
Requirements
- Required: High School Diploma or equivalent.
- Preferred: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- 1–3 years of payroll, accounting, or administrative experience, preferably in healthcare or multi-site environments.
- Experience processing payroll for both W-2 employees and 1099 contractors strongly preferred.
- Prior experience with Paychex or Paycom highly desirable.
Benefits
- Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the assigned and essential functions.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingpayroll reconciliationpayroll reportingvariance analysismulti-state payrollpayroll discrepancies resolutionoff-cycle payroll processingtimekeeping data validationcompensation calculationaudit assistance
Soft skills
communicationproblem-solvingattention to detailcollaborationconfidentialityorganizational skillstime managementcustomer serviceleadershipadaptability
Certifications
High School DiplomaAssociate’s degreeBachelor’s degree