Licensing and Compliance Manager
EspriGas
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • United States
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Job Level
Tech Stack
About the role
- Maintain a state-by-state licensing/registration tracker for activities related to medical gases, food-grade gases, and propane.
- Prepare and submit new applications, renewals, and amendments by following established processes and checklists.
- Track renewal deadlines and send reminders to ensure documentation is collected in advance.
- Maintain an organized central repository of licenses, permits, applications, and supporting documents.
- Communicate with state agencies and third-party partners to submit materials and confirm receipt or approvals.
- Escalate complex regulatory questions or issues as appropriate.
- Maintain and update records of customer licensing required to purchase products.
- Request updated licensing from customers and track completion.
- Ensure documentation is stored accurately and accessible for internal use.
- Track certificates of insurance and other required compliance documentation tied to customer and supplier contracts.
- Request updated documents from customers, suppliers, and partners as needed.
- Maintain organized records aligned with contract requirements.
- Use Asana to track tasks, deadlines, and renewal workflows.
- Maintain accurate documentation within Salesforce and Microsoft Dynamics BC.
- Provide routine status updates on upcoming renewals, missing documents, and submissions.
Requirements
- Bachelor’s degree in Business Administration or a related field preferred
- 1-3 years of experience in administrative support, licensing coordination, compliance support, or document management
- Experience tracking deadlines, renewals, or regulatory documentation preferred
- Familiarity with CRM or ERP systems (Salesforce, Microsoft Dynamics BC, or similar) preferred
- Experience in a regulated or multi-state environment is a plus
- Experience supporting audit readiness and documentation control preferred
Benefits
- Health benefits with coverage on day one.
- Robust paid leave following the birth or adoption of a child.
- Hybrid and remote environments allow for collaboration, creativity, and some quiet time to focus.
- Professional development, certification, and learning resources to invest in every team member.
- Wellness programs offering access to free counseling and health and wellness programs.
- Competitive compensation because we are looking for top talent.
- A growth environment where creative thought drives limitless potential.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document managementlicensing coordinationcompliance supportregulatory documentationaudit readinessdeadline tracking
Soft Skills
communicationorganizational skillsattention to detail