Lead Corporate Governance Paralegal

ESA - Electronic Security Association

Lead Corporate Governance Paralegal handling public reporting and governance matters for Resideo. Collaborate with teams and support C-suite and Board Directors in a dynamic environment.

Posted 6/6/2026full-timeRemote • New York • 🇺🇸 United StatesSenior💰 $120,145 - $179,250 per yearWebsite

About the role

Key responsibilities & impact

Assist with Board of Directors meetings and record keeping, including drafting of board and committee meeting agendas, readout notes and related minutes/resolutions for the same, maintaining the minute book, preparation of meeting materials, and implementing and managing a board portal.
Calendar, draft and manage all Section 16 filings, including Forms 3 and 4.
Support NYSE required reporting, including annual attestation.
Coordinate NYSE filings and prenotification of press releases, earnings, and other press releases.
Draft proxy materials (e.g., cards, notice & access), coordinating distribution with proxy agent, and annual report printers.
Draft meeting certificates and documents.
Coordinate annual review of charters, preparation of standing board and committee calendar items.
Prepare for, coordinate, and administer annual shareholder meeting, including collaboration with Inspector of Electors.
Coordinate stockholder queries and work with transfer agents including estate executors, unclaimed property, etc.
Assist in the preparation of SEC Forms including 10-K, 10-Q, proxy statement disclosures and beneficial ownership tables, working with Corporate Secretary and C-level to obtain necessary signatures/certifications.
Prepare and coordinate collection of annual Director and Officer questionnaires.
Assist with on-boarding and departure of executives and directors.
Handle special projects as requested.
Demonstrate confidence in communicating and liaising with all levels of Leadership including C-Suite and Board members.

Requirements

What you’ll need

12+ years of work experience as a paralegal or legal assistant at a corporate in-house legal department or a law firm
10+ years of experience as a paralegal or legal assistant in a Corporate Secretary department of a U.S. public company or in the Corporate Governance department of a law firm
Previous use of computer software (Workiva) to make SEC filings via EDGAR, as well as competency in managing electronic board portals such as Diligent
Paralegal Certification
Proficient computer software skills in Microsoft Word, PowerPoint, Excel, and Outlook
Stellar organizational skills
Exceptional attention to detail
High degree of self-direction and motivation with good teamwork and interpersonal skills
Superior verbal, written and communication skills and strong business acumen
Results-driven and ability to prioritize workflow
Ability to meet demanding deadlines in a fast-paced environment
Ability to think creatively in solving critical/time sensitive issues
Ability to interact well with attorneys and business personnel throughout Resideo and outside service providers.

Benefits

Comp & perks

life and health insurance
life assistance program
accidental death and dismemberment insurance
disability insurance
401k Plan
vacation & holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

SEC filingsForms 3 and 410-K10-Qproxy statement disclosuresbeneficial ownership tablesdrafting meeting agendasdrafting proxy materialsrecord keepingpreparation of meeting materials

Soft Skills

organizational skillsattention to detailself-directionmotivationteamworkinterpersonal skillsverbal communicationwritten communicationbusiness acumenproblem-solving

Certifications

Paralegal Certification