Executive Assistant – General Counsel, Corporate Secretary

ESA - Electronic Security Association

Executive Assistant role at ADI Global Distribution providing support to General Counsel & Chief People Officer. Managing executive calendars and handling confidential information while ensuring efficient communication.

Posted 5/23/2026full-timeMelville • New York • 🇺🇸 United StatesSeniorLead💰 $28 - $48 per hourWebsite

About the role

Key responsibilities & impact

Manage complex executive calendars, scheduling meetings, prioritizing appointments, and coordinating domestic and international travel arrangements
Serve as a key conduit between the C-Suite and Board of Directors
Coordinate logistics for board meetings, conferences, company events, and off-site retreats
Schedule board and committee meetings and ensure timely communication of agendas and materials
Build board books and upload materials to the Diligent board portal
Draft, edit, and proofread correspondence, reports, presentations, executive briefings, and board meeting materials
Screen and prioritize phone calls, emails, and communications on behalf of executives
Process and manage expense reports in a timely and accurate manner
Maintain confidential records, contracts, and personnel files with strict discretion
Conduct research and prepare executive summaries and briefing documents
Liaise with internal departments, clients, vendors, and board members on behalf of senior leadership
Mentor junior administrative staff as needed
Support special projects and strategic initiatives assigned by executive leadership

Requirements

What you’ll need

7+ years executive assistant experience, including C-suite support
Strong proficiency in Microsoft Office, Teams, and Board tools (e.g., Diligent)
Exceptional communication and organizational skills
Ability to manage competing priorities independently with strong attention to detail
Professional presence and comfort engaging with senior leaders and Board members

Benefits

Comp & perks

life and health insurance
life assistance program
accidental death and dismemberment insurance
disability insurance
401k Plan
vacation & holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive assistant experiencecalendar managementschedulinglogistics coordinationdrafting correspondenceediting reportsproofreadingexpense report managementresearchexecutive summaries

Soft Skills

communication skillsorganizational skillsattention to detailprofessional presencementoringindependent prioritizationdiscretioninterpersonal skillstime managementstrategic initiative support