Assistant Corporate Secretary – Board Governance Specialist

ESA - Electronic Security Association

Assistant Corporate Secretary & Board Governance Specialist at Resideo Technologies. Managing corporate governance and compliance activities in a remote role within the United States.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesSeniorLead💰 $141,373 - $210,911 per yearWebsite

About the role

Key responsibilities & impact

Partner closely with the Corporate Secretary, General Counsel, executive leadership team, and Board of Directors on governance and board administration matters.
Lead planning and execution of Board of Directors and Committee meetings, including:
- Development of annual governance calendars
- Coordination of agendas and meeting materials
- Preparation of resolutions, written consents, and minutes
- Management of follow-up actions and governance deliverables
Administer and enhance electronic board portal technology, including Diligent or similar platforms.
Maintain corporate records, minute books, governance databases, and legal entity documentation in accordance with corporate and regulatory requirements.
Support director onboarding, continuing education, annual evaluations, and governance best practices initiatives.
Coordinate annual review and maintenance of Board and Committee charters, governance guidelines, and related policies.
Assist with governance support related to strategic transactions, financing activities, and corporate restructuring initiatives, including spin-off readiness activities.
Support preparation and coordination of SEC filings, including:
- Annual Reports on Form 10-K
- Quarterly Reports on Form 10-Q
- Current Reports on Form 8-K
- Proxy Statements
- Section 16 filings (Forms 3, 4, and 5)
Coordinate EDGAR filing processes utilizing Workiva and other SEC reporting technologies.
Assist in drafting beneficial ownership tables, governance disclosures, director biographies, and related proxy statement content.
Coordinate annual Director & Officer questionnaires and governance certifications.
Manage NYSE corporate governance compliance requirements, including annual and ongoing certifications and reporting obligations.
Coordinate stock exchange notifications related to earnings releases, dividends, governance actions, and other material announcements.
Monitor governance and disclosure developments and assist in implementing evolving regulatory and compliance requirements.
Support enterprise compliance initiatives in partnership with Legal, Internal Audit, HR, Finance, and Compliance teams.
Assist in administration and tracking of corporate governance and ethics policies, insider trading compliance, and related certifications.
Assist with implementation and continuous improvement of governance controls, processes, and documentation standards.
Support internal and external audit requests related to governance and compliance matters.
Coordinate with external counsel, transfer agents, proxy solicitors, auditors, and other third-party service providers.
Contribute to special projects involving governance modernization, process optimization, compliance integration, and public company readiness initiatives.

Requirements

What you’ll need

Paralegal Certification or equivalent combination of education and relevant experience
12+ years of experience supporting public company corporate governance, securities law, or corporate secretarial functions
Significant experience within the Office of the Corporate Secretary of a U.S. publicly traded company and/or a leading law firm corporate governance practice
Strong working knowledge of:
- SEC reporting requirements
- NYSE/Nasdaq governance standards
- Section 16 reporting
- Corporate governance best practices
Experience utilizing Workiva, EDGAR filing systems, Diligent, or similar governance and reporting technologies
Demonstrated ability to interact effectively with Board members, executive leadership, and senior stakeholders on highly confidential matters.

Benefits

Comp & perks

Resideo provides comprehensive benefits, including life and health insurance, life assistance program, accidental death and dismemberment insurance, disability insurance, 401k Plan, vacation & holidays.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

corporate governanceSEC reportingNYSE governance standardsSection 16 reportinggovernance best practicescorporate secretarial functionsgovernance controlscompliance integrationpublic company readinessgovernance disclosures

Soft Skills

interpersonal communicationleadershiporganizational skillsconfidentialitystakeholder engagementproject managementcollaborationattention to detailproblem-solvingstrategic thinking

Certifications

Paralegal Certification