Proposal Manager

ERPA

Proposal Manager leading compliant Workday and enterprise SaaS proposals for ERPA, a client-centered enterprise IT services firm. Driving solution narratives, stakeholder alignment, and reusable content operations.

Posted 8/21/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in proposal management, including the development of persuasive content and compliance with submission requirements. Proficient in coordinating cross-functional teams and utilizing AI tools for content development and editing.

Highest-signal resume keywords

Proposal ManagementContent DevelopmentCross-Functional Team CoordinationAI Tools ProficiencyMicrosoft Word Advanced Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal DevelopmentDeployment MethodologiesDocument ManagementEditingProofreadingSaaS SolutionsCompliance ManagementContent Repository MaintenanceChange ManagementData Conversion

Soft Skills

Verbal CommunicationCollaborationStakeholder ManagementFacilitationProblem Solving

Tools & Technologies

Microsoft WordPowerPointCanvaAdobe Acrobat ProClaudeChatGPT

Industry Keywords

Public SectorHigher EducationProposal LifecycleEnterprise SoftwareManaged ServicesHCMFinancial ManagementStudent Information SystemsProposal MethodologiesWin-Theme Development

About the role

Key responsibilities & impact

Lead all stages of the proposal development lifecycle, from opportunity assessment and kickoff through response planning, content development, reviews, production, approval, and final submission
Review and analyze public-sector, higher education, and commercial RFx documents for requirements, evaluation criteria, submission instructions, risks, dependencies, and compliance obligations
Develop proposal schedules, responsibility matrices, content plans, and review milestones
Partner with Sales, Delivery, recruiting, legal, finance, and executive stakeholders to develop accurate and persuasive proposal content
Support solutioning sessions covering proposed approach, staffing model, deployment methodology, differentiators, and value proposition
Translate technical and functional information into clear, concise, customer-focused narratives
Draft, edit, and refine content while integrating multiple authors into a consistent response
Manage proposal compliance, including templates, page limits, forms, certifications, attachments, formatting, and submission instructions
Coordinate questions, assumptions, exceptions, and clarification requests for prospective clients
Identify gaps, risks, and constraints and recommend solutions or escalation paths
Lead proposal status meetings and communicate progress, decisions, risks, and action items
Collaborate with Recruiting and Delivery leadership to confirm proposed staffing, qualifications, résumés, and resource assumptions
Maintain and improve ERPA’s proposal boilerplate and reusable content repository
Establish processes for content ownership, review cycles, version control, tagging, and retirement of outdated materials
Use Claude and other AI tools for research, content development, editing, summarization, compliance reviews, and content reuse, validating outputs for accuracy, confidentiality, tone, and quality
Participate in proposal retrospectives and apply lessons learned to improve win strategies, content, tools, and processes
Support additional sales-enablement and pursuit activities as business needs require

Requirements

What you’ll need

Bachelor’s degree or equivalent combination of education and relevant professional experience
At least five (5) years of proposal management or proposal development experience supporting government, public-sector, higher education, and/or commercial opportunities
Experience developing deployment and/or Application Management Services (AMS)/managed services proposals for Workday or similar enterprise SaaS solutions involving HCM, Financial Management, Student Information Systems, or related business platforms
Ability to independently manage multiple complex proposals and competing deadlines
Experience coordinating cross-functional teams including sales, technical, functional, delivery, recruiting, contracts, and executive stakeholders
Strong technical and functional acumen covering implementation approaches, deployment methodologies, staffing models, integrations, data conversion, testing, change management, and common SaaS delivery concepts
Exceptional writing, editing, proofreading, and document-management skills
Experience maintaining reusable proposal content, boilerplate libraries, or knowledge repositories
Hands-on experience using AI tools such as ChatGPT or Claude
Advanced proficiency in Microsoft Word, including styles, section management, tables, references, captions, headers and footers, and complex document formatting
Experience with PowerPoint and/or Canva in presentation development is desired
Proficiency with Adobe Acrobat Pro
Excellent verbal communication, facilitation, collaboration, and stakeholder-management skills
Ability to handle confidential and sensitive business information appropriately
Familiarity with structured proposal methodologies, color-team reviews, compliance matrices, storyboarding, and win-theme development
Understanding of enterprise software deployment methodologies and the professional-services sales lifecycle
Experience contributing to proposal-process transformation or continuous-improvement initiatives
Must be legally authorized to work in the United States on a full-time basis without current or future visa sponsorship

Benefits

Comp & perks

A values-driven culture grounded in Empathy, Responsibility, Passion, and Agility
Remote work opportunity
Paid time off and paid holidays
Medical, dental, and vision insurance
Life insurance and short- and long-term disability coverage
Flexible spending accounts
401(k) plan with a strong company match