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Billing and Administrative Assistant
EquivityLegal Billing Specialist managing billing operations for a law firm with 15 attorneys. Responsible for data accuracy in billing and client communications using Clio Manage.
About the role
Key responsibilities & impact- Support billing operations managed exclusively through Clio Manage
- Be the primary point of contact for billing accuracy, invoice follow-up, and client communication related to financial matters
- Manage the complete billing cycle within Clio Manage
- Review attorney and staff time entries to ensure accuracy and compliance with billing requirements
- Monitor billable hours across multiple matters and attorneys
- Coordinate with attorneys regarding billing questions, adjustments, and invoice approvals
- Communicate professionally with clients regarding invoices, payments, account balances, and billing inquiries
- Follow up on overdue invoices and outstanding balances in a timely and professional manner
- Maintain accurate records of billing activity, payment history, and client communications
- Assist with trust account and retainer tracking as needed
- Support general administrative functions, including document management and scheduling
- Ensure confidentiality and professionalism in all client interactions
Requirements
What you’ll need- Direct, hands-on experience using Clio Manage for legal billing, invoicing, trust accounting, timekeeping, and matter management
- Prior experience in a law firm or legal services environment
- Bachelor's degree required
- Excellent written and verbal English communication skills
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines in a remote work environment
- Professional, reliable, and proactive approach to work
- Dedicated home office setup with stable, high-speed internet
Benefits
Comp & perks- Medical, dental, and vision coverage
- Paid sick time and employee discounts
- Annual performance bonuses
- 6-month pay review with potential increase based on performance
- Reimbursement of certain expenses
- Professional development and advancement opportunities
- Supportive, inclusive remote work culture
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Clio Managelegal billinginvoicingtrust accountingtimekeepingmatter management
Soft Skills
written communicationverbal communicationorganizational skillsattention to detailability to manage multiple prioritiesmeeting deadlinesprofessionalismreliabilityproactivity
Certifications
Bachelor's degree