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Billing and Administrative Assistant
EquivityLegal Billing Specialist managing billing operations for a law firm with 15 attorneys. Responsible for data accuracy in billing and client communications using Clio Manage.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Clio Managelegal billinginvoicingtrust accountingtimekeepingmatter management
Soft Skills
written communicationverbal communicationorganizational skillsattention to detailability to manage multiple prioritiesmeeting deadlinesprofessionalismreliabilityproactivity
Tools & Technologies
document managementschedulingremote work setuphigh-speed internet
Certifications & Qualifications
Bachelor's degree
Industry Keywords
law firmlegal servicesbilling cycleclient communicationinvoice follow-upbillable hourstrust account tracking
About the role
Key responsibilities & impact- Support billing operations managed exclusively through Clio Manage
- Be the primary point of contact for billing accuracy, invoice follow-up, and client communication related to financial matters
- Manage the complete billing cycle within Clio Manage
- Review attorney and staff time entries to ensure accuracy and compliance with billing requirements
- Monitor billable hours across multiple matters and attorneys
- Coordinate with attorneys regarding billing questions, adjustments, and invoice approvals
- Communicate professionally with clients regarding invoices, payments, account balances, and billing inquiries
- Follow up on overdue invoices and outstanding balances in a timely and professional manner
- Maintain accurate records of billing activity, payment history, and client communications
- Assist with trust account and retainer tracking as needed
- Support general administrative functions, including document management and scheduling
- Ensure confidentiality and professionalism in all client interactions
Requirements
What you’ll need- Direct, hands-on experience using Clio Manage for legal billing, invoicing, trust accounting, timekeeping, and matter management
- Prior experience in a law firm or legal services environment
- Bachelor's degree required
- Excellent written and verbal English communication skills
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities and meet deadlines in a remote work environment
- Professional, reliable, and proactive approach to work
- Dedicated home office setup with stable, high-speed internet
Benefits
Comp & perks- Medical, dental, and vision coverage
- Paid sick time and employee discounts
- Annual performance bonuses
- 6-month pay review with potential increase based on performance
- Reimbursement of certain expenses
- Professional development and advancement opportunities
- Supportive, inclusive remote work culture