Executive Assistant

Equinix

Senior Executive Assistant supporting Equinix’s Digital infrastructure COO. Coordinating calendars, travel, executive communications, meetings, procurement, and strategic Digital & Innovation initiatives.

Posted 8/18/2026full-timeNew York City • Florida, New York, Texas, Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $150,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills, with a strong ability to manage complex calendars, travel schedules, and executive communications. Proficient in coordinating high-profile meetings and special projects while maintaining confidentiality and exercising discretion.

Highest-signal resume keywords

Calendar ManagementInternational Business Travel CoordinationExecutive CommunicationProgram ManagementExpense Processing in Concur

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationMeeting OrganizationSlide Deck CreationExpense ProcessingInbox ManagementProject CoordinationAV/Video Conferencing SetupPurchase Order ManagementExecutive Summary Preparation

Soft Skills

Exceptional CommunicationJudgment and DiscretionRelationship BuildingOrganizational SkillsConfidentiality

Tools & Technologies

ConcurOutlookTeamsViva EngageLinkedInZoomCoupa

Industry Keywords

Executive AssistantStakeholder EngagementEvent CoordinationHigh-Profile EngagementsDigital & Innovation Office

About the role

Key responsibilities & impact

Support the Chief Operating Officer, Digital, and the Digital & Innovation Office
Manage a complex calendar and travel schedule across multiple time zones
Act as a strategic gatekeeper for the COO’s time and priorities
Arrange business travel, detailed itineraries, country engagement plans, and expenses in Concur
Liaise with senior executives, customers, partners, and external stakeholders
Serve as a trusted liaison between the COO, direct reports, and the wider organization
Review, categorize, and action the COO’s inbox
Monitor Outlook, Teams, Viva Engage, and LinkedIn and surface critical information
Develop meeting materials, background research, participant profiles, briefing packs, and discussion points
Organize meetings, distribute actions, follow up on commitments, and prepare executive summaries from recordings and transcripts
Plan and organize all-hands meetings and high-profile external engagements
Manage venue, catering, AV/video conferencing, IT setup, security access, and Zoom webinars
Host all-hands and town hall meetings
Support strategic projects, employee engagement initiatives, and Digital & Innovation Office programs
Coordinate special projects and department-wide events and support slide deck creation
Raise purchase orders and manage approvals using Coupa
Facilitate invoice approvals and maintain procurement records
Manage delegated approvals and workflows, tracking follow-ups, signatures, and responses
Review and manage executive travel and expense approvals
Build collaborative relationships with Executive Assistants across the company and contribute to the EA network
Exercise judgment and discretion when acting on behalf of the COO and handling sensitive information

Requirements

What you’ll need

Proven years experience preferred
Exceptional organizational and communication skills
Ability to manage complex calendars and travel schedules across multiple time zones
Experience arranging international business travel and processing expenses in Concur
Ability to liaise confidently with senior executives, customers, partners, and external stakeholders
Experience managing executive inboxes, automation rules, and filtering
Experience monitoring Outlook, Teams, Viva Engage, and LinkedIn
Ability to prepare briefing materials, meeting packs, executive summaries, and discussion points
Experience organizing meetings, all-hands meetings, town halls, and external engagements
Experience managing venue, catering, AV/video conferencing, IT setup, security access, and Zoom webinars
Program management and special-project coordination skills
Experience creating slide decks
Experience raising purchase orders and managing approvals in Coupa
Experience managing delegated approvals, signatures, travel, and expense approvals
Exceptional judgment, confidentiality, and discretion

Benefits

Comp & perks

Employee Assistance Program
US health, life, disability, and voluntary insurance plans
Retirement plan contributions
Paid Time Off (PTO)
Paid holidays
Canada healthcare coverage complementing the provincial healthcare system
Canada life, disability, and optional benefit plans
Defined Contribution Pension Plan (DCPP)
Group Retirement Savings Plan (RRSP)
Tax-Free Savings Plan (TSFA)
Canada vacation and personal time
Canada paid holidays
Bonus eligibility
Potential equity offering depending on the position
Disability accommodations