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About the role
Key responsibilities & impact- Planning and execution of assigned tradeshows, conferences, meetings, and off-site events, managing all logistics from start to finish
- Develop and manage event budgets, timelines, and deliverables, including tracking spend, creating purchase orders, processing invoices, and post-event reconciliation
- Review and manage contracts, coordinate signature workflows, and ensure all terms align with event requirements
- Plan and manage all event logistics, including food and beverage, registration, audiovisual, room setup, and vendor oversight
- Identify and secure off-site venues aligned with event objectives, managing all related logistics and planning
- Serve as the primary point of contact for vendors, venues, and internal stakeholders, handling all communications and coordination, from contract negotiation through on-site execution
- Develop the logistics event run of show and manage guest registration and on-site experience
- Guide the development of themes, agendas, and program design that cater to the event and audience needs
- Participate in or lead planning calls, drive meeting follow-ups, and ensure cross-functional alignment for shared event initiatives
- Partner with stakeholders to evaluate event performance and recommend strategic improvements for future participation
- Negotiate contracts and secure preference for future events as needed
- Lead final budget reconciliation and ensure all documentation is captured.
Requirements
What you’ll need- Bachelor’s degree or equivalent experience
- 4+ years of experience in corporate events, tradeshow management, or experiential marketing
- Demonstrated success in independently managing events of varying size and complexity
- Strong project management, budgeting, and organizational skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities with professionalism and adaptability
- Experience with event platforms (e.g., Cvent, Jifflenow, Teams, Sharepoint), Airtable, Smartsheet, Salesforce, or related tools is a plus
- Willingness and ability to travel up to 50%.
Benefits
Comp & perks- Health insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members.
- Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future.
- Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementbudgetingcontract negotiationlogistics planningproject managementevent performance evaluationvendor managementguest registrationprogram designevent reconciliation
Soft Skills
communicationorganizational skillsadaptabilityprofessionalismleadershipcross-functional alignmentproblem-solvingtime managementcollaborationattention to detail