Discharge and Assignment Document Administrator

EQ Bank | Equitable Bank

Discharge and Assignment Document Administrator ensuring timely discharging of Equitable Bank's mortgage registrations. Involves reviewing documents, liaising with solicitors, and managing discharge processes.

Posted 6/30/2026full-timeToronto • 🇨🇦 CanadaJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Prepare and/or review discharge documents for accuracy to submit to management for execution.
Have documents signed and distributed to the appropriate party.
Review weekly reports to identify residential and commercial loans requiring discharge documentation and prepare/distribute appropriately by line of business, on an individual loan basis.
Liaise with solicitors and financial institutions regarding discharges.
Reconcile discharge reports and keep other departmental reports updated as necessary.
Identify potential risks such as discrepancies in the documentation or payout funds received.
Understand and follow policies, guidelines, and procedures.
Conduct title searches using various provincial search engines.
Complete requests as assigned by management

Requirements

What you’ll need

Complete a diploma program in a related discipline or minimum of 2 years of in a related field.
In depth knowledge of discharge processes (internal and external) and provincial documents.
Meticulous attention to detail.
Ability to meet tight deadlines.
Ability to balance multiple high-risk priorities simultaneously.
Strong organization skills.
Superior interpersonal and communication skills – written and oral.
Excellent customer service skills.
Team oriented.
Problem solving skills.
Computer literate (MS Outlook, MS Word, MS Excel).

Benefits

Comp & perks

Competitive discretionary bonus
Market leading RRSP match program
Medical, dental, vision, life, and disability benefits
Employee Share Purchase Plan
Maternity/Parental top-up while you care for your little one
Generous vacation policy and personal days
Virtual events to connect with your fellow colleagues
Professional development and comprehensive Career Development program
A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Discharge Documentation PreparationDischarge Report ReconciliationProvincial Document KnowledgeRisk IdentificationDocument Distribution

Soft Skills

Meticulous Attention to DetailProblem Solving SkillsInterpersonal SkillsCommunication SkillsTeam Orientation