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Executive Assistant to the Managing Director
epmedia Werbeagentur GmbHExecutive Assistant supporting the managing director of a leading DACH real-estate communications and media group. Coordinating projects, budgets, travel, events, clients, and executive-level communications in Vienna.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills, with a focus on executive assistance, project management, and client relations. Proficient in managing schedules, preparing presentations, and supporting senior management in various tasks.
Highest-signal resume keywords
Executive Assistance ExperienceProject Management SkillsVery Good German Language SkillsConfident Use of MS OfficeInterest in Real Estate
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project PlanningBudget PreparationMeeting CoordinationClient Relations ManagementPresentation PreparationEvent OrganizationContract ManagementProduction OversightTravel ManagementB2B Communication
Soft Skills
Structured Working StyleHigh ReliabilityEnjoyment of OrganizationClose CollaborationEffective Communication
Tools & Technologies
MS OfficeOutlookExcelPowerPoint
Certifications & Qualifications
Driver’s License Class B
Industry Keywords
Real EstateMediaAINew Media
About the role
Key responsibilities & impact- Close collaboration with the owner and managing director for all companies in the group
- Scheduling and calendar coordination with business partners, clients, and internal teams
- Accompanying meetings and independently handling client relations
- Organizing and taking minutes for internal and external meetings
- Preparing presentations and materials for meetings
- Supporting project planning, implementation, and project controlling
- Assisting with budget preparation and monitoring
- Coordinating agency and publishing projects as well as in-house events
- Travel management for the management team and staff, including trade fair organization
- Obtaining quotes, preparing offers, and overseeing production
- Managing partnership contracts and billing activities
- Organizing company events and supporting networking events in the real estate sector
- Assisting the managing director with day-to-day tasks
- Independently executing special projects
- Communication at executive/management level
Requirements
What you’ll need- Experience in executive assistance, project management, marketing, or comparable fields
- Structured and independent working style
- High reliability
- Enjoyment of organization, communication, and close collaboration with senior management
- Very good German language skills
- Good English language skills
- Confident use of MS Office, especially Outlook, Excel and PowerPoint
- Comfortable with direct client contact, including telephone communication
- Interest in real estate, media and B2B communication is an advantage
- Interest in AI and new media
- Driver’s license class B
- Willingness to travel occasionally
- Complete application including CV, photo, education details, previous positions, salary expectations and optional hobbies
Benefits
Comp & perks- Flexible scheduling
- Motivated, creative team and a modern, appreciative working culture
- Flexible working hours
- Possibility to work from home
- Employee benefits (Sodexo vouchers, events, and more)
- Annual Vienna public transport pass
- Pluxee vouchers (meal allowance)
- Gross annual salary from €38,000 (full-time)
- Higher pay possible depending on qualification and experience