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Payroll Coordinator – Fixed-term
Epidemic SoundPayroll Coordinator managing payroll input, employee expense reports, and collaboration with Payroll Specialist at Epidemic Sound. Ensuring compliance and accuracy in global payroll operations.
About the role
Key responsibilities & impact- Collect, prepare, and quality-check payroll input ahead of each payroll cycle — new hires, terminations, salary and benefit changes, absence, and variable compensation
- Make sure input is accurate, complete, and submitted to the Payroll Specialist on time, every time
- Support reconciliation between source systems (HRIS, time and attendance) and payroll input, chasing down discrepancies where needed
- Help maintain payroll records and documentation in line with company policy and legal requirements
- Review and process employee expense reports according to our expense policy
- Follow up with employees on missing receipts, incorrect input, or incomplete submissions
- Own the day-to-day handling of incoming Payroll tickets in Jira — categorizing and responding to employee queries
- Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up
- Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs
- Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
- Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows
Requirements
What you’ll need- Prior experience in global payroll administration, HR administration, or a similar finance/admin role
- Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
- Strong Excel skills; experience with payroll systems and Jira is a plus
- A service-minded, clear communicator who responds to employee queries professionally and promptly
- Able to work independently, hit strict payroll deadlines, and manage a high volume of detailed administrative tasks
- Fluent in English; Swedish language skills are a plus given local payroll requirement.
- Experience with global payroll, more specifically the US, however we do operate in other countries as well
- Experience in systems such as Agda, Expensify or similar.
Benefits
Comp & perks- Equal opportunity employer
- We value diversity and encourage everyone to come and soundtrack the world with us.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Payroll Input PreparationPayroll Record MaintenanceExpense Report ProcessingData Quality CheckingReconciliation Support
Soft Skills
Detail-OrientedOrganizational SkillsClear CommunicationService-MindedIndependent Work