Executive Assistant

Epicentre Church

Executive Assistant supporting Lead Pastor at Epicentre Church in Pasadena, CA. Managing calendars, communications, and administrative tasks with flexibility in a hybrid work format.

Posted 5/29/2026part-timePasadena • California • 🇺🇸 United StatesMid-LevelSenior💰 $29 - $32 per hourWebsite

About the role

Key responsibilities & impact

Own the Lead Pastor’s calendar in Google Calendar: schedule, reschedule, and protect blocks for sermon prep, prayer, family, and rest
Serve as a primary point of contact for the Lead Pastor: email, phone, and visitor screening
Arrange domestic and international travel, including housing, transportation, registrations, and itineraries
Handle administrative paperwork for the Lead Pastor: expense reports, reimbursements, time-off requests, mileage
Engage as a member of Epicentre: lifegroup participation, Sunday serving, prayer gatherings, and staff meetings

Requirements

What you’ll need

Completion of, or commitment to Epicentre/Antioch Discipleship School
Bachelor’s degree preferred
Minimum of 3 years of executive or administrative assistant experience (ministry or nonprofit setting a plus)
Strong written and verbal communication; capable of writing in a senior leader’s voice
Excellent organization, time management, and project follow-through
Proficient with Google Workspace, Slack, calendaring systems, and digital document workflows
Comfortable with Planning Center; willingness to learn Push Pay and QuickBooks Online at a user level
Discretion with sensitive pastoral, personnel, and financial information

Benefits

Comp & perks

Paid bi-weekly
Pro-rated sick and vacation leave per Employee Handbook

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive assistant experienceadministrative assistant experienceproject follow-throughdigital document workflows

Soft Skills

written communicationverbal communicationorganizationtime managementdiscretion

Certifications

Bachelor’s degreeEpicentre/Antioch Discipleship School