HR Operations Specialist – Freelance

EPI Company

HR Operations Specialist plays a key role in ensuring compliant HR operations for European entities. Supporting full employee lifecycle and driving process improvements in an international environment.

Posted 7/25/2026contractRemote • 🇧🇪 BelgiumMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing end-to-end employee lifecycle processes, payroll coordination, and HR data management in a multi-country environment. Proficient in HRIS tools and compliance with local labor laws, ensuring operational efficiency and effective stakeholder collaboration.

Highest-signal resume keywords

HR Operations ManagementPayroll CoordinationHRIS Tools FamiliarityEmployee Lifecycle ProcessesStakeholder Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll CoordinationHR Data ManagementEmployee Lifecycle ProcessesHR ReportingContract ManagementProbation Period TrackingProcess OptimizationCompliance ManagementDocumentation ManagementRelocation Support

Soft Skills

Organizational MindsetAttention to DetailCross-Functional CollaborationProblem-Solving MindsetProactive Approach

Tools & Technologies

HRIS

Industry Keywords

International HRMulti-Country OperationsLabor LawsSocial SecurityBenefits Administration

About the role

Key responsibilities & impact

Manage end-to-end employee lifecycle processes (onboarding, contract management, offboarding) across multiple countries
Maintain accurate and up-to-date employee records in the HRIS
Oversee key administrative processes such as probation period tracking, contract amendments, and employee documentation
Prepare and validate variable elements for monthly payroll in collaboration with Finance and external providers
Support payroll processes across different entities, ensuring accuracy and compliance
Produce regular HR reports and dashboards (monthly, annual), ensuring data quality and consistency
Act as a first point of contact for employees on HR-related topics, providing guidance and support
Collaborate closely with internal stakeholders (Finance, Legal, Product, Leadership)
Coordinate with local HR teams and external providers across different countries (e.g. France, Germany)
Continuously review and improve HR administrative processes to increase efficiency and scalability
Support the structuring of HR operations in a multi-entity, multi-country environment
Contribute to HR projects linked to process optimization, compliance, and employee experience
Support relocation processes and liaise with external providers for immigration procedures
Ensure compliance with local labor laws, social security, and benefits administration across regions

Requirements

What you’ll need

3+ years of experience in HR Operations / HR Administration in an international environment
Hands-on experience with payroll coordination and HR data management
Strong understanding of employee lifecycle processes
Experience working across multiple countries (France / Germany / Belgium /NL/ Spain is a strong plus)
Familiarity with HRIS tools and HR reporting
Strong organizational and operational mindset with attention to detail
Ability to structure and improve processes in growing organizations
Excellent stakeholder management and cross-functional collaboration skills
Problem-solving mindset with a proactive approach
Comfortable working in a fast-paced, evolving and international environment

Benefits

Comp & perks

Remote-first culture with quarterly and annual all-staff in-person meetups to keep teams connected and collaborative
Possibility to work from another EU country for up to 3 months per year