Human Resources Coordinator

Envision Labs

Human Resources Coordinator at Envision Unlimited supporting HR practices for employees and candidates. Focusing on onboarding, compliance, and general HR administration in a dynamic environment.

Posted 5/12/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $50,000 per yearWebsite

About the role

Key responsibilities & impact

Respond to internal and external HR-related inquiries and requests, providing timely assistance or directing matters to the appropriate HR team member.
Support candidates and new hires throughout the onboarding process to ensure a smooth and organized transition into employment.
Maintain accurate personnel-related data in HRIS system.
Ensure employee files are complete, accurate, and compliant with IDPH and other applicable state requirements.
Handle unemployment claims, including gathering information, preparing responses, maintaining records, and coordinating with appropriate parties as needed.
Assist with HR compliance reporting, including EEO-1 reporting, Illinois Equal Pay Act reporting, and other required filings.
Provide certificates of insurance as requested.
Support insurance-related matters, including auto accident documentation, vehicle insurance, property insurance, and coordination for newly acquired vehicles or properties.
Serve as a member of the Safety Committee and assist with safety-related documentation, tracking, reporting, and follow-up.
Maintain confidentiality when handling employee information, agency records, claims, and compliance-related matters.
Provide general administrative support to the Human Resources Department.
Assist with special projects and other HR-related duties as assigned.

Requirements

What you’ll need

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience may be considered.
Previous experience as an HR Assistant, HR Coordinator, or in a related administrative HR role.
Working knowledge of HR practices, onboarding, employee records, compliance, and general HR administration.
Experience using an HRIS system required; Paylocity and/or UKG experience strongly preferred.
Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
Excellent verbal and written communication skills.
Strong interpersonal skills and ability to work professionally with employees, candidates, managers, vendors, and external agencies.
Ability to handle confidential and sensitive information with discretion and integrity.
Strong organizational, time management, and follow-through skills.
Excellent attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Team-oriented, proactive, and solutions-focused mindset.

Benefits

Comp & perks

Blue Cross/Blue Shield Medical Coverage: HMO, PPO, HSA
Dental and Vision Insurance Options
Flexible Spending Accounts
Company paid Life Insurance
12 Paid Holidays
Paid vacation, sick time, and personal days
403B plan
Voluntary Life, STD and other benefits
In house training and CEU’s
Employee Assistance Network
Support for pursuing clinical licensure (financial and time off)
Opportunity for career growth & development
Student Loan forgiveness participant program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

HRISonboardingHR compliance reportingEEO-1 reportingIllinois Equal Pay Act reportingunemployment claims handlingemployee records managementadministrative HR supportattention to detailtime management

Soft Skills

verbal communicationwritten communicationinterpersonal skillsconfidentialityorganizational skillsability to manage multiple prioritiesteam-orientedproactive mindsetsolutions-focuseddiscretion