Supply Chain, Purchasing & Compliance Coordinator

Entrepreneur Cooperative

Supply Chain, Purchasing & Compliance Coordinator supporting international operations in food manufacturing. Managing purchasing, procurement, and regulatory compliance activities across multiple departments.

Posted 7/8/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $2,500 per monthWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Coordinate day-to-day purchasing activities with domestic and international suppliers.
Create, track, and maintain purchase orders throughout the procurement process.
Build and maintain strong supplier relationships to ensure competitive pricing, product availability, and on-time delivery.
Monitor supplier lead times, purchasing schedules, and inventory requirements.
Communicate with suppliers regarding pricing, availability, order status, and product specifications.
Maintain supplier records, contracts, and product documentation.
Support landed cost calculations and monitor purchasing trends.
Resolve discrepancies related to purchase orders, invoices, pricing, and supplier deliveries.
Coordinate inbound shipments with freight forwarders, customs brokers, and warehouse partners.
Track shipments from origin through final delivery.
Prepare and organize import documentation, including commercial invoices, packing lists, Certificates of Analysis (COAs), and Bills of Lading.
Support customs clearance activities and documentation requests.
Assist in resolving shipment delays, damages, shortages, and transportation issues.
Maintain supplier approvals, compliance records, COAs, and audit documentation.
Support compliance with food safety and regulatory standards.
Coordinate documentation requests with suppliers and internal teams.
Assist with internal audits, customer audits, and regulatory requirements.
Ensure operational documentation remains organized, accurate, and audit-ready.
Serve as a point of contact for customers throughout the order fulfillment process.
Respond to shipment inquiries and provide timely operational updates.
Keep internal teams informed regarding purchase orders, shipments, inventory status, and operational priorities.
Prepare operational reports, purchasing summaries, and inventory-related documentation.
Maintain organized digital filing systems and operational records.
Identify opportunities to improve purchasing workflows, supplier coordination, and operational efficiency.
Support continuous improvement initiatives across purchasing, compliance, and supply chain functions.

Requirements

What you’ll need

Minimum 2+ years of hands-on experience in purchasing, procurement, supply chain, import/export coordination, logistics, or related operational roles.
Demonstrated purchasing or procurement experience working directly with suppliers.
Experience coordinating purchase orders, supplier communications, and inventory planning.
Strong Microsoft Excel skills and experience managing operational data.
Familiarity with ERP systems and order management platforms.
Excellent written and verbal English communication skills ( C1 preferred ).
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Experience working collaboratively across multiple departments.

Benefits

Comp & perks

PTO
Performance Bonus

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

PurchasingProcurementInventory PlanningOrder ManagementImport/Export CoordinationOperational Data ManagementLanded Cost CalculationsSupplier CommunicationAudit DocumentationShipping Coordination

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsCollaborationMulti-Priority Management