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Executive Assistant – Legal Operations
Entrepreneur CooperativeExecutive Assistant supporting Legal Operations at a personal injury law firm. Handling operational and administrative tasks while working remotely from Mexico.
Tech Stack
Tools & technologiesCloud
About the role
Key responsibilities & impact- Manage the Director’s calendar, including:
- Internal meetings
- Attorney check-ins
- Vendor calls
- Performance reviews
- Project deadlines
- Coordinate daily workflows and ensure meeting preparedness with agendas, documents, and follow-up items
- Organize SOP updates, training materials, and operational projects
- Maintain organized digital files, shared drives, and project management systems
- Prepare meeting summaries, reports, and action item trackers
- Assist with monitoring:
- Case pipeline metrics
- Intake performance
- Departmental KPIs
- Support audits of case files, intake calls, and workflow compliance processes
- Coordinate communication between consulting clients and legal teams
- Assist with vendor coordination involving:
- Medical providers
- Investigators
- Experts
- External partners
- Draft professional emails, internal communications, announcements, and memos
- Facilitate communication between attorneys, paralegals, intake specialists, administrative staff, and leadership teams
- Maintain strict confidentiality and professionalism in all communications and documentation
- Track operational initiatives including:
- SOP rollouts
- Training implementation
- Technology initiatives
- Performance improvement plans
- Assist in preparing training materials, checklists, and documentation
- Coordinate meetings, workshops, and training sessions
- Monitor deadlines and ensure operational tasks are completed on time
- Maintain spreadsheets, dashboards, and operational performance trackers
- Support administrative and reporting workflows using cloud-based tools and project management platforms
- Assist in improving organizational efficiency through technology and process organization
Requirements
What you’ll need- Previous experience supporting leadership in:
- Law firms
- Legal operations
- Professional services environments
- Personal injury (PI) experience is strongly preferred
- Excellent organizational and time management skills
- Strong written and verbal English communication skills
- Ability to manage multiple priorities in fast-paced environments
- High level of discretion, emotional intelligence, and professionalism
- Strong problem-solving and proactive thinking abilities
- Comfortable using cloud-based systems, spreadsheets, reporting tools, and operational platforms
- Ability to work independently in a remote environment
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Entrepreneur Cooperative Website LinkedIn All Job Openings 11 - 50 employees Founded 2023 🤝 B2B 📚 Education B2B
- Education
- Entrepreneurship Entrepreneur Cooperative is a community organization designed for founders and entrepreneurs looking to navigate business growth and exit strategies. By offering mentorship pairing seasoned entrepreneurs with newcomers, alongside customized educational initiatives, ECo fosters a supportive environment for members at various stages of their entrepreneurial journey. The cooperative model empowers members to shape the organization's direction, focused on mutual success through shared experiences and resources. Executive Assistant – Legal Operations Job not on LinkedIn 🔥 0 minutes ago 🇲🇽 Mexico – Remote 💵 $1.4k / month ⏰ Full Time 🔴 Lead 👨💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Manage the Director’s calendar, including:
- Internal meetings
- Attorney check-ins
- Vendor calls
- Performance reviews
- Project deadlines
- Coordinate daily workflows and ensure meeting preparedness with agendas, documents, and follow-up items
- Organize SOP updates, training materials, and operational projects
- Maintain organized digital files, shared drives, and project management systems
- Prepare meeting summaries, reports, and action item trackers
- Assist with monitoring:
- Case pipeline metrics
- Intake performance
- Departmental KPIs
- Support audits of case files, intake calls, and workflow compliance processes
- Coordinate communication between consulting clients and legal teams
- Assist with vendor coordination involving:
- Medical providers
- Investigators
- Experts
- External partners
- Draft professional emails, internal communications, announcements, and memos
- Facilitate communication between attorneys, paralegals, intake specialists, administrative staff, and leadership teams
- Maintain strict confidentiality and professionalism in all communications and documentation
- Track operational initiatives including:
- SOP rollouts
- Training implementation
- Technology initiatives
- Performance improvement plans
- Assist in preparing training materials, checklists, and documentation
- Coordinate meetings, workshops, and training sessions
- Monitor deadlines and ensure operational tasks are completed on time
- Maintain spreadsheets, dashboards, and operational performance trackers
- Support administrative and reporting workflows using cloud-based tools and project management platforms
- Assist in improving organizational efficiency through technology and process organization 🎯 Requirements
- Previous experience supporting leadership in:
- Law firms
- Legal operations
- Professional services environments
- Personal injury (PI) experience is strongly preferred
- Excellent organizational and time management skills
- Strong written and verbal English communication skills
- Ability to manage multiple priorities in fast-paced environments
- High level of discretion, emotional intelligence, and professionalism
- Strong problem-solving and proactive thinking abilities
- Comfortable using cloud-based systems, spreadsheets, reporting tools, and operational platforms
- Ability to work independently in a remote environment Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Virtual Executive Assistant to CEO 🕒 February 25 Proper. 201 - 500 🏠 Real Estate 🤝 B2B Website LinkedIn All Job Openings Virtual Executive Assistant supporting the CEO of Proper in a remote role. Managing complex schedules, coordinating travel, and providing high-level administrative support. 🇲🇽 Mexico – Remote 💵 $12 - $18 / hour 💰 $65M Seed on 2024-01 ⏰ Full Time 🟠 Senior 🔴 Lead 👨💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
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Hard Skills & Tools
calendar managementperformance reviewsproject managementcase pipeline metricsKPI monitoringSOP updatestraining implementationoperational performance trackingreport preparationdocumentation
Soft Skills
organizational skillstime managementwritten communicationverbal communicationdiscretionemotional intelligenceproblem-solvingproactive thinkingindependenceprofessionalism