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Purchasing, Logistics & Compliance Coordinator
Entrepreneur Cooperative. Support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes .
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes
- Assist with purchase order creation, tracking, and documentation
- Communicate with domestic and international suppliers regarding pricing, availability, and order status
- Maintain supplier records, contracts, and product specifications
- Support inventory planning by monitoring stock levels and supplier lead times
- Help resolve discrepancies related to orders, invoices, and shipments
- Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
- Track shipments from origin to destination and provide status updates to internal teams
- Prepare and organize import documentation including: Commercial invoices, Packing lists, COAs, Bills of lading
- Assist with customs clearance processes and documentation requests
- Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation
- Serve as a primary point of contact for customers throughout the order process
- Handle claims professionally and investigate operational discrepancies
Requirements
What you’ll need- Minimum 2+ years of experience in: Purchasing, Logistics, Import/export coordination, Food safety, Supply chain operations, Similar operational roles
- Previous experience in food ingredients, food manufacturing, or import/export industries strongly preferred
- Advanced Microsoft Excel skills, including complex spreadsheet management
- Familiarity with ERP systems and order management platforms
- Comfortable working with operational, freight, and inventory-related data
- Excellent written and verbal communication skills in English
- Strong ability to write professional emails and communicate with international suppliers and customers
- Strong relationship-building skills with internal teams, freight partners, and vendors
- Strong problem-solving and analytical abilities
- Highly organized with strong attention to detail and accuracy
- Ability to manage multiple priorities and deadlines in fast-paced environments
- Collaborative and adaptable mindset with willingness to support across departments
Benefits
Comp & perks- Opportunity to work in a global and fast-paced operational environment
- Exposure to international purchasing, logistics, and compliance operations
- Collaborative and supportive cross-functional team culture
- Long-term career growth opportunities within operations and supply chain management
- High-impact role with visibility across multiple business functions
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
purchasinglogisticsimport/export coordinationfood safetysupply chain operationsadvanced Microsoft ExcelERP systemsorder managementinventory planningcustoms clearance
Soft Skills
written communicationverbal communicationrelationship-buildingproblem-solvinganalytical abilitiesorganizational skillsattention to detailtime managementcollaborationadaptability