Entrepreneur Cooperative

Executive Assistant

Entrepreneur Cooperative

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇲🇽 Mexico

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Job Level

Mid-LevelSenior

About the role

  • Attend meetings and translate discussions into clear, actionable notes and follow-ups.
  • Manage and track inventories across multiple areas of the business.
  • Oversee email communications, including drafting, sending, organizing, and following up on messages.
  • Place orders and coordinate purchasing needs in a timely and organized manner.
  • Build and maintain strong working relationships with vendors and suppliers.
  • Provide day-to-day administrative support and assist with ad-hoc operational tasks.
  • Maintain well-organized files, documentation, and records using Google Drive.
  • Leverage AI tools to improve workflows, support research, scheduling, and task automation.
  • Coordinate calendars, scheduling, and task management using Motion AI (or quickly learn the platform).

Requirements

  • Previous experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
  • Strong English communication skills, both written and verbal.
  • Highly tech-savvy with the ability to quickly learn new tools and AI-based technologies.
  • Exceptional organizational skills and strong attention to detail.
  • Proactive, self-motivated, and comfortable working independently without micromanagement.
  • Ability to thrive in a fast-paced, evolving environment.
  • Proficiency with Google Workspace (Docs, Sheets, Drive).
  • Experience with Motion AI or a strong willingness to learn.
Benefits
  • Flexible working hours
  • Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportinventory managementtask managementdocument organizationworkflow improvementschedulingtask automationGoogle WorkspaceMotion AI
Soft skills
communication skillsorganizational skillsattention to detailproactiveself-motivatedindependent workadaptability