Executive – Administration & Operations

Enterprise Bot

Administration and operations executive supporting Enterprise Bot’s Bengaluru office. Managing travel, employee lifecycle administration, assets, vendors, documentation, and compliance for a global AI automation company.

Posted 8/18/2026full-timeBengaluru • 🇮🇳 IndiaJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and multitasking abilities in managing office administration, travel coordination, and employee lifecycle processes. Proficient in maintaining accurate records and documentation while ensuring compliance and effective communication with stakeholders.

Highest-signal resume keywords

Office AdministrationTravel CoordinationEmployee Lifecycle AdministrationAsset ManagementCompliance Documentation

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Travel ManagementDocumentation ManagementAsset Inventory ManagementData EntryInvoice Processing

Soft Skills

Excellent Communication SkillsStrong Organizational SkillsAttention to DetailProactive Problem SolvingMultitasking Ability

Tools & Technologies

Google WorkspaceMS OfficeSpreadsheets

Industry Keywords

HR AdministrationVendor CoordinationStartup ExperienceOperational RequirementsEmployee Records Management

About the role

Key responsibilities & impact

Manage day-to-day administration and operational requirements for the Bangalore office, including facilities, office supplies, vendors, and workplace needs
Manage end-to-end domestic and international travel, including flights, hotels, visas, transportation, travel insurance, and itineraries for employees and leadership
Handle last-minute travel changes and urgent requirements efficiently
Support employee lifecycle administration, including onboarding/offboarding coordination, PF, insurance enrolments/nominations, employee records, and related documentation
Manage and maintain company asset records, including laptops, devices, accessories, allocation, handover/return, and asset inventory
Assist with security and compliance activities, including documentation, audit evidence, employee acknowledgements, and internal coordination
Provide employee, vendor, travel, expense, and operational data to Finance
Maintain records of invoices, reimbursements, vendor payments, travel expenses, contracts, bills, and administrative documentation
Coordinate with vendors and service providers and ensure timely follow-ups and closure
Support company meetings, leadership visits, team events, and other office activities
Maintain organized trackers and records and complete administrative tasks accurately and on time

Requirements

What you’ll need

1–2 years of experience in administration, operations, HR administration, travel coordination, or a similar role
Excellent verbal and written communication skills
Strong organizational, multitasking, and follow-up skills
Smart, proactive, hardworking, and solution-oriented with a strong ownership mindset
Ability to work independently and manage multiple priorities
Strong attention to detail and documentation skills
Good knowledge of Google Workspace/MS Office, particularly spreadsheets
Comfortable coordinating with employees, leadership, vendors, and global stakeholders
Experience in a startup or fast-growing organization is a strong plus
Experience with international travel, employee administration, asset management, or compliance documentation is preferred

Benefits

Comp & perks

Opportunity to work in a fast-growing global technology startup
Exposure to global operations, HR, Finance, compliance, and administration
High ownership and opportunities to learn and grow quickly
Opportunity to work closely with leadership and cross-functional global teams
Collaborative and dynamic work environment