Administrative Executive – Office Operations, Global Travel Support

Enterprise Bot

Administrative Executive managing domestic and international travel and supporting office operations at leading AI-driven startup. Focused on efficiency and collaboration across global teams.

Posted 6/6/2026full-timeBengaluru • 🇮🇳 IndiaJuniorWebsite

About the role

Key responsibilities & impact

Manage end-to-end domestic and international travel arrangements including flights, visas, hotels, transportation, travel insurance, and itineraries for employees and leadership teams globally
Coordinate with employees, leadership, travel agencies, embassies, hotels, and external vendors to ensure seamless travel experiences
Handle last-minute travel changes, scheduling conflicts, and urgent travel requirements efficiently
Support day-to-day office administration and operational coordination for the Bangalore office
Maintain records of travel expenses, office spends, invoices, reimbursements, vendor payments, and operational budgets
Track and organize administrative records, contracts, bills, and documentation accurately
Coordinate office supplies, facility management, vendor relationships, and workplace requirements
Support onboarding logistics, employee administrative requests, and internal coordination activities
Assist in organizing company meetings, leadership visits, team events, and office activities
Ensure administrative processes are well-structured, efficient, and compliant with company policies
Work closely with cross-functional and global teams to support operational requirements

Requirements

What you’ll need

1–3 years of experience in administration, office operations, executive support, or travel coordination
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Smart, proactive, and solution-oriented mindset
Ability to work independently and manage multiple priorities in a fast-paced environment
Strong attention to detail and record-management skills
Good knowledge of Google Workspace/MS Office tools
Prior experience in a startup environment is a strong plus
Experience managing international travel arrangements and global coordination will be preferred

Benefits

Comp & perks

Opportunity to work in a fast-growing global startup environment
Exposure to international operations and global stakeholder coordination
High ownership role with opportunities to learn and grow quickly
Collaborative and dynamic work culture
Competitive compensation and performance-driven growth opportunities
Opportunity to work closely with leadership and cross-functional global teams

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

travel coordinationoffice administrationrecord managementbudget managementinvoice processingvendor managementevent organizationmultitaskinginternational travel arrangementsscheduling

Soft Skills

communication skillsorganizational skillsproactive mindsetsolution-oriented mindsetattention to detailindependenceability to manage multiple prioritiesefficiencycross-functional collaborationadaptability